Transaction Coordinator in Hudson County, NJ.

What we handle on a Hudson County file

Hudson County has 12 municipalities, and every deed among them records with the Hudson County Register of Deeds and Mortgages, an office the Legislature created in 1904, rather than with the County Clerk. The municipal layer is where Hudson files diverge. Jersey City and Hoboken do not issue a certificate of occupancy for a resale at all, while Bayonne, West New York, and Union City each require a certificate before the sale or the new occupancy, and West New York puts that obligation on the buyer as well as the seller. Hoboken rent control applies to every rented dwelling unit outside the exemptions listed in its code, so a condo or two family purchase can carry rental history that needs review during attorney review. The Register's cashier window closes to walk ins at 2:00 in the afternoon. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the New Jersey overview for statewide notes.

• KW Command fileBuilds and manages the file in KW Command.
• Every deadlineTracks every deadline and contingency.
• SignaturesRoutes documents for signature.
• Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Transfer tax in Hudson County

New Jersey's Realty Transfer Fee is imposed on the seller and runs on two mutually exclusive schedules, which must never be blended. At total consideration of $350,000 or less it is $2.00 per $500 up to $150,000, $3.35 per $500 from $150,000 to $200,000, and $3.90 per $500 from $200,000 to $350,000. Above $350,000 a different schedule applies to the whole amount: $2.90 per $500 up to $150,000, $4.25 per $500 to $200,000, $4.80 per $500 to $550,000, $5.30 per $500 to $850,000, $5.80 per $500 to $1,000,000, and $6.05 per $500 above that. Reduced schedules exist for senior, blind, disabled, and low and moderate income sellers, and a notarized Form RTF-1 must be annexed to the deed to claim one. Consideration over $1,000,000 also triggers the Graduated Percent Fee that replaced the old 1 percent mansion tax on July 10, 2025 under P.L. 2025 c. 69: 1 percent above $1,000,000, 2 percent above $2,000,000, 2.5 percent above $2,500,000, 3 percent above $3,000,000, and 3.5 percent above $3,500,000, charged as a straight percentage of the entire consideration rather than as brackets. Liability for it shifted from the buyer to the seller, and the Division of Taxation is explicit that the operative date is when the deed is submitted for recording, not the closing date. Form RTF-1EE must be annexed to every deed over $1,000,000 and to every commercial transfer. There is no separate Hudson County transfer tax. The Register's own recording checklist adds a reminder that the Realty Transfer Fee applies when a transfer made pursuant to a divorce decree is not recorded within 90 days.

Recording a deed in Hudson County

The Hudson County Register of Deeds and Mortgages sits at 257 Cornelison Avenue, 2nd Floor, Jersey City, New Jersey 07302, 201-395-4760. The current recording fee is $45 for the first page of a deed, plus $10 for each additional page. Deeds, easements, and final judgments also carry $10 per marginal notation. Mortgages and powers of attorney are $35 for the first page plus $10 per additional page, mortgage assignments are $40 first page plus $10 per page, and a discharge, postponement, or subordination is $45 first page plus $10 per page and $10 per marginal notation. A mortgage cancellation is $25, a contract of sale or mortgage commitment is $20 each, and indexing beyond five names costs $6 per name. Veterans discharges record free. A Homelessness Trust Fund surcharge has applied since May 1, 2019 to the documents the Register designates, including deeds, mortgages, discharges, cancellations, and releases, and a document submitted without the correct fee is returned to the sender. The cashier's window and the search area are open weekdays 9:00 to 2:00 only, while customer service answers the phone, extension 2870 or 2886, from 8:00 to 3:45. Checks are payable to Hudson County Register, identification is required, and personal or LLC checks may not exceed $200. Electronic recording began in April 2012 and runs through three approved providers: CSC, ePN, and Simplifile.

The GIT/REP form is absolute: Form GIT/REP-3 states that if it is not completed in its entirety, or the settlement agent does not submit the original with the deed, the county will not record the deed. Form RTF-1 must accompany any deed claiming a full or partial Realty Transfer Fee exemption, and Form RTF-1EE must be annexed to every deed over $1,000,000 and every commercial transfer. Since May 1, 2017 the Register has required a cover sheet with every land document submitted by mail, courier, or at the counter, and a document without one owes an extra $20 indexing fee: check payers get the unrecorded document back with a letter requesting the fee, while escrow account holders are simply debited. The Register's recording checklist names the county specific rejection triggers: the last three digits of the seller's Social Security number missing from the seller's affidavit, a missing seller's residency certification or nonresident form, a nonresident estimated tax check not made payable to State of New Jersey, names not typed, printed, or stamped directly beneath signatures, a notary missing an expiration date or a stamp or seal overlapping print, and the "no prior mortgage" box left unchecked, because the Realty Transfer Fee is then due on the balance of the open mortgage.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Pricing

Transaction coordination in New Jersey is billed per file, not as a monthly retainer. Contract to close is $450 per transaction, and the full rate card including dual agency, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.