Service 01 — Transaction Coordination

From contract to close, managed with precision.

The moment your Agreement of Sale is ratified, we take over the operational execution, documentation, and timelines — so you stay focused on negotiations, clients, and production.

You lead the deal. We run the process.

Start a file → What we handle

Contract → Close

Transaction partners, not admin

We're embedded in the lifecycle of the deal — not standing outside it.

Proactive, structured workflows — never reactive task‑handling

Deep familiarity with contracts, forms, and KW Command

Volume‑tested systems built to scale with your business

Consistent communication across every stakeholder

Clean, compliant files that protect agent and brokerage alike

The division of labor

You stay the decision‑maker.
We handle the execution.

What we handle for you

✓Create and manage the transaction file in KW Command
✓Track all contractual deadlines and contingency timelines
✓Draft and send documents for signature — addenda, notices, and more
✓Coordinate with lenders, title companies, attorneys, co‑op agents, clients, and vendors
✓Monitor inspections, appraisal, mortgage, and other contingencies
✓Schedule inspections, repairs, and required services — and source vendors when repairs are needed
✓Provide structured deadline reminders to keep all parties on track
✓Ensure compliance documentation is complete and audit‑ready
✓Submit files to the Market Center for compliance review
✓Coordinate closing logistics and confirm settlement details
✓Confirm the file is complete for commission processing

What we don't handle

—Negotiation with other parties
—Legal interpretation of contract terms
—Pricing strategy or CMAs
—Marketing or listing promotion

That's your expertise. We protect your time so you can spend it there.

Where it begins & ends

Simple to start.
Clean to finish.

Begins

Once under contract

Notify your PLS coordinator by text, email, or phone. No intake forms required.

Ends

At settlement

The transaction closes and the file is completed and submitted to your Market Center for compliance.

Pricing Per file

Rates vary by state and transaction type — use it as needed, with no fixed overhead.

Used Listing Management first? The same coordinator continues seamlessly — no handoff, no repetition.

Keep exploring

More ways we leverage your business.

Service 02

Listing Management

→

Service 03

Database Scrub

→

Ready when you are

Hand off your
next contract.

Already under contract? Just reach out — no forms, no friction. We'll take it from here.

Book your discovery call →