Transaction Coordinator in Salem County, NJ.

What we handle on a Salem County file

Salem County has 15 municipalities on the County Clerk's own list, and the housing ordinances that matter on a resale are concentrated in a handful of towns: Salem City, Penns Grove, Carneys Point, Pennsville, and Woodstown. The defining feature for a transaction coordinator is that several Salem towns separate closing from occupancy: Salem City and Penns Grove do not require a certificate to transfer title, but a new owner cannot move in without one, and Carneys Point puts the certificate obligation on the purchaser as well as the owner. Woodstown runs a seven day clock that works in the buyer's favor, and Pennsville writes ground fault outlet and bedroom smoke detector requirements into its certificate. Every deed records through one office in Salem City, which wants documents mailed in or e-filed, takes no cards, counts the cover sheet as a billable page, and requires certified funds on any check over $5,000. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the New Jersey overview for statewide notes.

• KW Command fileBuilds and manages the file in KW Command.
• Every deadlineTracks every deadline and contingency.
• SignaturesRoutes documents for signature.
• Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Transfer tax in Salem County

New Jersey's Realty Transfer Fee is imposed on the seller and runs on two mutually exclusive schedules, which must never be blended. At total consideration of $350,000 or less it is $2.00 per $500 up to $150,000, $3.35 per $500 from $150,000 to $200,000, and $3.90 per $500 from $200,000 to $350,000. Above $350,000 a different schedule applies to the whole amount: $2.90 per $500 up to $150,000, $4.25 per $500 to $200,000, $4.80 per $500 to $550,000, $5.30 per $500 to $850,000, $5.80 per $500 to $1,000,000, and $6.05 per $500 above that. Reduced schedules exist for senior, blind, disabled, and low and moderate income sellers, and a notarized Form RTF-1 must be annexed to the deed to claim one. Consideration over $1,000,000 also triggers the Graduated Percent Fee that replaced the old 1 percent mansion tax on July 10, 2025 under P.L. 2025 c. 69: 1 percent above $1,000,000, 2 percent above $2,000,000, 2.5 percent above $2,500,000, 3 percent above $3,000,000, and 3.5 percent above $3,500,000, charged as a straight percentage of the entire consideration rather than as brackets. Liability for it shifted from the buyer to the seller, and the Division of Taxation is explicit that the operative date is when the deed is submitted for recording, not the closing date. Form RTF-1EE must be annexed to every deed over $1,000,000 and to every commercial transfer. There is no separate Salem County transfer tax.

Recording a deed in Salem County

The Salem County Clerk, Recording Services sits at 110 Fifth Street, Suite 200, Salem, New Jersey 08079, 856-935-7510, extension 8300. The current recording fee is $40 for the first page of a deed, including abstracting, plus $10 for each additional page. The cover sheet is billed as an additional page at $10 on every hard copy recording except flat fee documents, so a one page deed submitted on paper costs $50 before the transfer fee. Mortgages are $30 for the first page plus $10 per page. Discharges, releases, assignments, subordinations, and modifications are $40 for the first page, which includes the original mortgage notation, plus $10 per page and $10 for each additional notation, a cancellation of mortgage is $20, and a notice of settlement is $20 for two parties or $40 for three. Indexing beyond five names is $6 per additional name, and certified copies are a $10 certification plus $1 per page in office or $2 per page by mail. Payment is strict: cash, money order, or check only, no debit or credit cards, any check over $5,000 must be certified, and one check may cover no more than 10 documents. The Clerk does not accept the $3 Homeless Fee. The fee page directs that documents be mailed in or e-filed through Simplifile or CSC eRecording, and every mortgage cancellation must be mailed, never e-filed. The office is open 8:30 to 4:30, but transactions conclude at 4:00. Recording staff are reached at extensions 8300, 8209, and 8206.

A cover sheet or electronic synopsis is required on every land document under N.J.S.A. 46:26A-5, effective May 1, 2017, and the Clerk warns that documents submitted without one may draw additional fees or rejection. Since September 2024 the Clerk has required that new recordings use the current revisions of Form GIT/REP-3, the Seller's Residency Certification or Exemption, and Form GIT/REP-4, the Waiver of Seller's Filing Requirement, so an outdated form version is a rejection risk. Form GIT/REP-3 itself states that if it is not completed in its entirety, or the settlement agent does not submit the original with the deed, the county clerk will not record the deed. Form RTF-1 must accompany any deed claiming a Realty Transfer Fee exemption, and the Clerk posts notice that any deed over $1,000,000 received on or after July 10, 2025 may be subject to the revised fee, which requires Form RTF-1EE.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Pricing

Transaction coordination in New Jersey is billed per file, not as a monthly retainer. Contract to close is $450 per transaction, and the full rate card including dual agency, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.