Guide
A real estate transaction coordinator (TC) manages the operational side of a deal from the ratified contract to closing: deadlines, documents, compliance, and communication with every party. Hiring one lets an agent stay in production instead of chasing paperwork.
A transaction coordinator owns the execution of a deal once it is under contract. The day-to-day work includes:
A good TC has clear boundaries. They do not negotiate on your behalf, interpret contract terms as legal advice, set pricing or build CMAs, or run marketing. Those decisions stay with you, the agent. The point is to protect your time on the execution side so your expertise goes where it matters.
Most coordinators charge either a monthly retainer or a per-file fee. PLS bills per file, so you only pay when you have a deal, with no fixed overhead. Exact rates vary by state (PA, NJ, DE, MD) and transaction type. Per-file pricing tends to scale better for agents whose volume changes month to month.
The usual signals: you are missing or barely catching deadlines, listings and contracts are stacking up, you are doing paperwork at night, or you want to grow without hiring full-time admin. If administrative work is capping your production, a TC is almost always cheaper than the deals you are not closing. For the bigger picture, see what real estate leverage means.
For Keller Williams agents, the file lives in KW Command. A coordinator who works natively in Command keeps the transaction consistent with brokerage requirements, routes documents correctly, and submits a complete, compliant file for review. See the full transaction coordination service for what PLS handles end to end.
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FAQ
A transaction coordinator manages the operational side of a real estate deal from the ratified contract to closing. That includes tracking contractual deadlines and contingencies, preparing and routing documents for signature, coordinating with lenders, title, attorneys, and co-op agents, and keeping the file compliant and audit-ready for the brokerage.
Precision Leverage Solutions bills transaction coordination per file rather than as a monthly retainer, so you only pay when you have a deal. Exact rates vary by state and transaction type, with no fixed overhead. Contact us for current per-file pricing in Pennsylvania, New Jersey, Delaware, or Maryland.
PLS steps in the moment your Agreement of Sale is ratified. You notify your coordinator by text, email, or phone, with no intake forms required, and we take over deadlines, documents, and communication through settlement. If we managed your listing first, the same coordinator continues with no handoff.
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