Guide
Real estate transaction coordination, explained.
A real estate transaction coordinator (TC) manages the operational side of a deal from the ratified contract to closing: deadlines, documents, compliance, and communication with every party. Hiring one lets an agent stay in production instead of chasing paperwork.
What does a transaction coordinator do?
A transaction coordinator owns the execution of a deal once it is under contract. The day-to-day work includes:
What a transaction coordinator does not do
A good TC has clear boundaries. They do not negotiate on your behalf, interpret contract terms as legal advice, set pricing or build CMAs, or run marketing. Those decisions stay with you, the agent. The point is to protect your time on the execution side so your expertise goes where it matters.
Stays with you, the agent
- Negotiating on your behalf
- Interpreting contract terms
- Pricing and CMAs
- Marketing
The coordinator runs
- Deadlines and contingencies
- Documents and signatures
- Every party to the deal
- An audit-ready file
How much does a transaction coordinator cost?
Most coordinators charge either a monthly retainer or a per-file fee. PLS bills per file, so you only pay when you have a deal, with no fixed overhead. Exact rates vary by transaction type, and the same rate card applies in PA, NJ, and DE. Per-file pricing tends to scale better for agents whose volume changes month to month.
Source: PLS published rate card. Full breakdown in how much a transaction coordinator costs.
When should you hire a transaction coordinator?
The usual signals:
If administrative work is capping your production, a TC is almost always cheaper than the deals you are not closing. For the bigger picture, see what real estate leverage means.
How it works inside your brokerage's platform
Every brokerage keeps its files somewhere: KW Command, dotloop, SkySlope, Lone Wolf. A coordinator who works natively in that system keeps the transaction consistent with brokerage requirements, routes documents correctly, and submits a complete, compliant file for review. See the full transaction coordination service for what PLS handles end to end.
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Keep reading
Related guides and services.
FAQ
Quick answers.
What does a real estate transaction coordinator do?
A transaction coordinator manages the operational side of a real estate deal from the ratified contract to closing. That includes tracking contractual deadlines and contingencies, preparing and routing documents for signature, coordinating with lenders, title, attorneys, and co-op agents, and keeping the file compliant and audit-ready for the brokerage.
How much does a transaction coordinator cost in Pennsylvania?
Precision Leverage Solutions bills transaction coordination per file rather than as a monthly retainer, so you only pay when you have a deal. Contract-to-close coordination is $450 per transaction. Dual agency, transaction licensee service, unrepresented party (FSBO or URB), and multi-unit files are priced separately, and the full rate card is published on our pricing page.
When in the deal does a transaction coordinator get involved?
PLS steps in the moment your Agreement of Sale is ratified. You notify your coordinator by text, email, or phone, with no intake forms required, and we take over deadlines, documents, and communication through settlement. If we managed your listing first, the same coordinator continues with no handoff.
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