Transaction Coordination · Pennsylvania

Transaction Coordinator in Allegheny County, PA.

Precision Leverage Solutions coordinates real estate transactions in Allegheny County, from ratified contract through settlement. Realty transfer tax here is 2.0% to 5.0% depending on municipality and school district, deeds record through the Allegheny County Division of Real Estate, and we handle the county and municipal steps that decide whether your file closes on time. Billed per file, no retainer.

Allegheny CountyEvery Pennsylvania county covered

At a glanceAllegheny County, PA

Transfer tax2.0–5.0%varies: 2.0% to 5.0% depending on municipality and school district

Recording fee$200.00for a deed

PLS, per file$450contract to close, billed per file with no retainer

Figures from the sections below. Confirm with the issuing office before relying on one for a live file.

What we handle on an Allegheny County file

Allegheny County runs on different vocabulary than southeastern Pennsylvania. There is no Recorder of Deeds, the deed recording fee is a flat $200, and the item that actually controls the closing timeline is the dye test, which comes from federal and state consent orders rather than a county ordinance. Pittsburgh carries the highest transfer tax in the state, and the document it requires at sale is the dye test Evidence of Compliance Certificate. Once your deal is ratified, PLS builds and manages the file in your brokerage's transaction platform, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

On every Allegheny County fileFrom ratified contract through settlement

Brokerage fileBuilds and manages the file in your brokerage's platform.
Every deadlineTracks every deadline and contingency.
SignaturesRoutes documents for signature.
Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Allegheny County: 2.0% to 5.0% depending on municipality and school district

Allegheny publishes a full municipal and school district rate table, which most counties do not. The City of Pittsburgh is 3 percent city plus 1 percent Pittsburgh School District plus 1 percent Commonwealth for a 5 percent total, the highest combined realty transfer tax in Pennsylvania. The county rate table also carries a row pairing the City of Pittsburgh with the Baldwin-Whitehall School District at one half of one percent for the school district, so verify the school district and not just the municipality. McKeesport City, Penn Hills, and Mount Oliver Borough are 3 percent. Mt. Lebanon, Bethel Park, Monroeville, McCandless, Upper St. Clair, and Whitehall are 2.5 percent.

Total transfer taxState plus local, by where the property sits

Lowest total in the county2%
Highest total in the county5%

Figures from this section. Confirm the municipality before quoting a rate.

Recording a deed in Allegheny County

The Allegheny County Division of Real Estate sits at County Office Building, Room 101, 542 Forbes Avenue, Pittsburgh, PA, 412-350-4636, option 2. The current recording fee is $200.00 for a deed, effective January 1, 2026. The county states there are no additional charges unless a document includes more than 30 names, at $5.00 per name, or over 30 parcels requiring deed certification, at $10.00 per parcel. That flat structure is unusual in Pennsylvania and removes the page and name arithmetic that drives fees in the southeast. E-recording is available through CSC, ePN, ERX, and Simplifile. Personal checks are not accepted in person. The office is open 8:30 to 4:30 and publishes no turnaround commitment. Note that the office is not called the Recorder of Deeds.

Recording officeWhere the deed goes

OfficeAllegheny County Division of Real Estate
AddressCounty Office Building, Room 101, 542 Forbes Avenue, Pittsburgh, PA
Phone412-350-4636, option 2
Deed recording fee$200.00 for a deed, effective January 1, 2026

Several document types cannot be e-recorded in Allegheny and must be presented on paper: subdivision plans, corrective deeds, sheriff deeds, deeds in lieu of foreclosure, deeds transferring property into a trust, and deeds taxable in more than one jurisdiction. A trust vesting deed or a parcel straddling two municipalities has to be walked into Room 101, so decide the vesting early. Realty transfer tax is paid by a check separate from the recording fees.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

Municipality-level notes: City of Pittsburgh. These cover the city, borough and township steps that sit under the county requirements above.

What actually holds up a closing here

The dye test is the biggest Allegheny closing item and it is not a county rule

There is no countywide Allegheny County Health Department dye test requirement and no county ordinance. ACHD licences the plumbers who perform the tests, it does not mandate them. The real driver is a consent order chain: Mt. Lebanon Ordinance 3099, enacted September 27, 2004, states in its recitals that the municipality entered an Administrative Consent Order requiring it to institute and enforce, prior to property transfers, an ordinance prohibiting illegal storm water connections to the sanitary sewer. All 83 ALCOSAN service area communities signed municipal consent orders in early 2004, with Phase II orders following in 2021, which means roughly 83 separate ordinances each with its own fee, validity period, and procedure. Fees range from $20 in the City of Pittsburgh through $50 in Mt. Lebanon, Bethel Park, Ross, and Shaler, $110 in Green Tree, and $425 in Fox Chapel, and lead times range from 10 business days to 30 days.

The dye test gates the lien letter, not the closing table

The certificate is rarely presented at the table. It is a precondition to the municipal lien letter or tax certification letter, which is what the title company actually needs, and that is stated explicitly by Mt. Lebanon, Ross, Fox Chapel, O'Hara, Carnegie, Munhall, and Wilkinsburg. Bethel Park goes further and states that a deed cannot be transferred until all repairs are completed and passed inspection. Two operational facts make this worse than it looks. Seasonal suspension is real and documented: Fox Chapel states that dye testing generally resumes in late March or April depending on weather, and municipalities publish weather escrow amounts including $200 in Mt. Lebanon, Dormont, and Wilkinsburg and $1,000 in Fox Chapel. And in Munhall, West Mifflin, McCandless, Franklin Park, Moon, Robinson, and Plum the test is run by a separate sanitary authority rather than the borough or township, so calling the municipality wastes a day.

Pittsburgh's sale requirement is the dye test certificate, and the appeal window is a separate exposure

The City of Pittsburgh's Permits, Licenses and Inspections Structure Types page, last updated September 14, 2026, states that single-family dwellings and townhouses do not require Certificates of Occupancy, and its occupancy search notes that existing single-family homes may not have one on file. Three separate things get conflated with a point-of-sale requirement: rental registration, a City program under Chapter 781 of the Pittsburgh Code with a published fee of $16.00 per rental unit plus inspection fees, where the department states compliance remains voluntary until further notice; occupancy permits arising from new construction or change of use, which are permit-triggered rather than deed-triggered; and the Pittsburgh Water dye test Evidence of Compliance Certificate at $20, valid three years, which is the item Pittsburgh actually requires at sale. Separately, buyers throughout the county should underwrite taxes on the assumption of a post-sale appeal: assessments may be appealed by the owner, the school district, or the municipality.

Act 29 contact form for buyers who will not live in the property

Pennsylvania Act 29 of 2026 (HB 858, approved July 20, 2026, adding 68 Pa.C.S. Chapter 25) took effect September 18, 2026 and requires each county chief assessor to keep a contact information list for real property that is not owned and occupied by an individual as a principal residence and domicile. A purchaser of covered property must give the county assessment office the owner name, address, telephone number, and email address within 30 days of purchase, a business or limited liability company must also name a person with the authority and ability to remedy a property maintenance problem or municipal code violation, and later changes must be reported within 30 days. The Act authorizes a county fine of up to $500 for intentionally or knowingly giving false information or failing to update it. Counties are rolling out their own forms at different speeds, so on any Allegheny County purchase where the buyer will not occupy the property as a principal residence, ask the Assessment Office for its current form and where to send it.

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $450 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Contract to close$450per transaction, billed per file

Listing management$175per listing, from the published rate card

Retainer$0no fixed overhead, no minimum volume

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.

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FAQ

Allegheny County questions.

Do you provide transaction coordination in Allegheny County, PA?

Yes. Precision Leverage Solutions coordinates transactions throughout Allegheny County and the rest of Pennsylvania, from the ratified contract through settlement. We also serve agents in New Jersey and Delaware. Pricing is per file with no retainer.

What is the realty transfer tax in Allegheny County?

How much does it cost to record a deed in Allegheny County?

$200.00 for a deed, effective January 1, 2026, through the Allegheny County Division of Real Estate. The county states there are no additional charges unless a document includes more than 30 names, at $5.00 per name, or over 30 parcels requiring deed certification, at $10.00 per parcel. That flat structure is unusual in Pennsylvania and removes the page and name arithmetic that drives fees in the southeast. E-recording is available through CSC, ePN, ERX, and Simplifile. Personal checks are not accepted in person. The office is open 8:30 to 4:30 and publishes no turnaround commitment. Note that the office is not called the Recorder of Deeds.

How much does a transaction coordinator cost in Allegheny County?

Contract-to-close coordination is $450 per transaction. Dual agency, transaction licensee service, unrepresented party coordination (FSBO or URB), multi-unit transactions, and listing management are each priced separately and published in full on our pricing page. There are no monthly fees, retainers, or minimum volume requirements.

Who actually requires the dye test in Allegheny County, and how long does it take?

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