Transaction Coordination · Pennsylvania

Transaction Coordinator in Butler County, PA.

Precision Leverage Solutions coordinates real estate transactions in Butler County for Keller Williams agents, from ratified contract through settlement. Realty transfer tax here is 2.0%, deeds record through the Butler County Recorder of Deeds, and we handle the county and municipal steps that decide whether your file closes on time. Billed per file, no retainer.

Butler CountyEvery Pennsylvania county covered

At a glanceButler County, PA

Transfer tax2.0%realty transfer tax

Recording fee$87.75for a deed

PLS, per file$400contract to close, billed per file with no retainer

Figures from the sections below. Confirm with the issuing office before relying on one for a live file.

What we handle on a Butler County file

Butler County files are decided by whichever sewer system the property drains to. The City of Butler and Butler Township both make it unlawful to close a taxable sale of a property on the former Butler Area Sewer Authority system, or a purchase-money or permit-driven mortgage on one, without a sewer document of certification, the Western Butler County Authority requires a no-lien letter request 14 days ahead and may smoke or dye test on every sale in Zelienople, Harmony, Jackson Township, and Lancaster Township, and Buffalo Township has its own smoke and dye rule. The Commonwealth's tax register lists 57 Butler County municipalities, and all of them come out at the same 2 percent transfer tax. The other county quirk is the Statement of Value: Butler's common level ratio factor is 16.67, so any deed that is not a full-price arm's-length sale needs that math done before it reaches the Recorder. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

On every Butler County fileFrom ratified contract through settlement

KW Command fileBuilds and manages the file in KW Command.
Every deadlineTracks every deadline and contingency.
SignaturesRoutes documents for signature.
Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Butler County: 2.0%

The 2026 PA DCED tax register shows a 1 percent local realty transfer tax in all 57 Butler County municipalities, which with the state tax means 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district. Four municipalities split the local half differently without changing the total: the register lists Bruin Borough, Cherry Valley Borough, Donegal Township, and West Sunbury Borough at 0 percent municipal and 1 percent school district. Cranberry Township states on its own tax page that its real estate transfer tax rate is 0.5 percent, and Zelienople Borough's section 246-12 imposes 1 percent that automatically drops to 0.5 percent when another political subdivision taxes the same transfer. A REV-183 Statement of Value is needed whenever the full consideration is not stated in the deed or the transfer is exempt or below market, and the computed value uses the Butler County common level ratio factor, which the Recorder publishes as 16.67 for July 1, 2026 through June 30, 2027.

Where the 2% goesRealty transfer tax split, as described here

1%Commonwealth

0.5%Municipality

0.5%School district

Commonwealth1%
Municipality0.5%
School district0.5%

Recording a deed in Butler County

The Butler County Recorder of Deeds sits at Government Center, Floor L, 124 West Diamond Street, Butler, PA 16001, 724-284-5340. The current recording fee is $87.75 for a deed, effective November 19, 2025. This is the current figure: the Recorder announced that fees would change on November 19, 2025, and the Deeds and Mortgages page now lists an $87.75 base fee for deeds, mortgages, and re-recorded deeds. The base covers four names, four pages, and one parcel. Each additional name is $1, each additional page is $2, each additional parcel is $0.50, and each additional notation is $2. A mortgage satisfaction, assignment, modification, or release is $61.75, a subordination is $20.50, and an article of agreement or installment land contract is $59.75. Miscellaneous instruments such as a power of attorney are $18.50. The office is open Monday through Friday, 8:30 am to 4:30 pm, and the mailing address is P.O. Box 1208, Butler, PA 16003. The Recorder also posts a current cover date showing how far its recordings have been verified; on September 29, 2026 that date stood at June 19, 2026, which matters for title bring-downs.

Recording officeWhere the deed goes

OfficeButler County Recorder of Deeds
AddressGovernment Center, Floor L, 124 West Diamond Street, Butler, PA 16001
Phone724-284-5340
Deed recording fee$87.75 for a deed, effective November 19, 2025

Paperwork named hereWhat this office looks for

Cover sheet
Statement of Value

When each one applies is explained in the requirements below.

Butler County's Mapping Department states that properties are transferred by property description, not by parcel number, and that a recorded deed without an accurate legal description is carried as reference only in the assessment records until it is corrected, so check the legal description against the prior deed before submitting. The Recorder's fee pages state that an article of agreement or installment land contract must have a Certificate of Residence. On any deed that needs a Statement of Value, use the current Butler County common level ratio factor, 16.67 for July 1, 2026 through June 30, 2027, because the factor resets every July 1. The Recorder's pages on the county site do not describe a parcel number certification step, a cover sheet, or e-recording vendors, so confirm those points with the office at 724-284-5340 before a first submission.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Butler City and Butler Township require a sewer document of certification on taxable sales and purchase or permit-related mortgages

Both municipalities make it unlawful to sell or transfer real estate connected to the Butler Area Sewer Authority system, when the transfer is subject to realty transfer tax, without first delivering to the buyer a document of certification stating that inspection and testing found no illegal stormwater or surface water connections. The same rule applies to a mortgage or refinance taken to acquire title or to fund work that needs a building permit, with the certification delivered to the lender. The City's rule is Chapter 217, beginning at section 217-12, adopted December 23, 2003 by Ordinance 1545, and the Township's is Chapter 224, Article V, sections 224-29 through 224-42, adopted June 28, 2004 by Ordinance 806. In both, the person selling, transferring, mortgaging, or refinancing is the applicant, the application and a fee set by resolution must go in at least 14 days before the transaction, and the televising, dye, or smoke test is scheduled within 14 days of the application. A valid certification issued for the same tax parcel within five years of the application means no retest. If an illegal connection is found, no certification issues until it is removed and reinspected, although an escrow agreement can be used to assure the work, and corrections are due within 60 days of notice, weather permitting. The fine is not less than $100, and each day is a separate violation. Both ordinances still name the Butler Area Sewer Authority as the body that takes the application, tests, and issues the certification, and Pennsylvania American Water completed its purchase of that system on October 29, 2024. Neither code has been amended to name a successor, so confirm with the municipality and Pennsylvania American Water who issues the certification and what the fee is on a current file. The same system also serves parts of East Butler and of Center, Connoquenessing, Summit, and Oakland Townships.

Western Butler County Authority: no-lien letter plus smoke and dye testing, 14 days ahead

Section 803 of the Western Butler County Authority Rules and Regulations, in the June 2026 revision, applies whenever an owner sells, transfers, assigns, mortgages, or refinances real estate in its service area of Zelienople Borough, Harmony Borough, Jackson Township, and Lancaster Township. The owner must request a no-lien letter from the Authority, and the Authority may perform a smoke or dye test and an inspection of the building and lateral sewer. Any defect found must be corrected before the sale or before the refinancing is finalized, and the Authority issues a Document of Certification once testing confirms there are no illegal connections. The owner must notify the Authority 14 days in advance of the date the letter and inspection are needed. When weather prevents the inspection or the repair, the owner posts $500.00 in security, and where the remedial work would create a hardship the owner can apply for a Temporary Document of Certification if security is posted and the buyer or lender signs an agreement taking responsibility for cost overruns. The cost of the letter and inspection is set by the Authority.

Buffalo Township smoke and dye testing, good for three years

Buffalo Township Ordinance 125, as restated by Amendment No. 1 dated September 8, 2021, makes it unlawful to sell or transfer real estate connected to the Municipal Authority of Buffalo Township sewer system, when the transfer is subject to realty transfer tax, without first delivering a document of certification to the buyer. The same applies to a mortgage or refinance used to acquire title or to fund work that needs a building permit. A property with a Document of Certification issued within the last three years does not need a new one. Otherwise the applicant files the Authority's form and pays its fees at least ten days before the transfer, then hires a tester from the Authority's list for a dye, smoke, or air test and pays that company directly before the test. If an illegal connection or a malfunctioning drainage system is found, nothing issues until it is repaired and retested. The Authority is at 724-295-2703.

Municipal no-lien letters: Cranberry, Butler Township, and Center Township each have their own

There is no county-level lien letter, so each municipality is ordered separately and they do not cover water and sewer in the same way. Cranberry Township runs its own sewer and water system and issues a lien letter through its online application certifying that no municipal claims such as water, sewage, or other municipal debts stand against the property; Fee Resolution 2025-79, enacted December 11, 2025, sets a municipal no-lien letter at $30.00 plus a $10.00 technology fee per application where applicable, and a tax certification from the tax collector at $40.00. Customer Service is at 724-776-4806. Butler Township charges $20.00 per parcel, wants the owner name, property address, and map and parcel numbers by mail with a self-addressed stamped envelope to 290 South Duffy Road, and asks for five days to process. Center Township's 2026 fee schedule, Resolution 2026-01-04, sets its lien letter at $30.00, with the request form mailed in with a postage paid envelope. Butler Township and Center Township both send water and sewer questions to Pennsylvania American Water, which Center lists at 800-565-7292, so the utility payoff is a separate order in those two townships.

Investor purchases: City of Butler rental occupancy reports and Slippery Rock rental licences

The City of Butler replaced its rental chapter on August 22, 2024 with Ordinance 1824, now Chapter 212. Under section 212-1 owners, lessors, and rental agents must give the City Treasurer the names and addresses of all current lessees and occupants, update the list by January 31 each year, and report changes within 30 days. Under section 212-6 no unit may be occupied by anyone other than the owner unless, within 10 days of the tenant taking residency, a rental occupancy report, a property condition form, and proof that the tenant was informed of tenant rights are filed, and section 212-8 sets a $600 fine with each day a separate offense. In Slippery Rock Borough, Chapter 221, section 221-6, requires a current operating licence from the Code Enforcement Officer for every rental unit, issued in the operator's name after the application is complete and the unit has been inspected, with a term of two years and a fee set by Council resolution. A buyer taking over tenants in either place should budget time for those filings right after settlement.

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Contract to close$400per transaction, billed per file

Listing management$150per listing, from the published rate card

Retainer$0no fixed overhead, no minimum volume

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.

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FAQ

Butler County questions.

Do you provide transaction coordination in Butler County, PA?

Yes. Precision Leverage Solutions works exclusively with Keller Williams agents and coordinates transactions throughout Butler County and the rest of Pennsylvania, from the ratified contract through settlement. We also serve KW agents in New Jersey and Delaware. Pricing is per file with no retainer.

What is the realty transfer tax in Butler County?

How much does it cost to record a deed in Butler County?

$87.75 for a deed, effective November 19, 2025, through the Butler County Recorder of Deeds. This is the current figure: the Recorder announced that fees would change on November 19, 2025, and the Deeds and Mortgages page now lists an $87.75 base fee for deeds, mortgages, and re-recorded deeds. The base covers four names, four pages, and one parcel. Each additional name is $1, each additional page is $2, each additional parcel is $0.50, and each additional notation is $2. A mortgage satisfaction, assignment, modification, or release is $61.75, a subordination is $20.50, and an article of agreement or installment land contract is $59.75. Miscellaneous instruments such as a power of attorney are $18.50. The office is open Monday through Friday, 8:30 am to 4:30 pm, and the mailing address is P.O. Box 1208, Butler, PA 16003. The Recorder also posts a current cover date showing how far its recordings have been verified; on September 29, 2026 that date stood at June 19, 2026, which matters for title bring-downs.

How much does a transaction coordinator cost in Butler County?

Contract-to-close coordination is $400 per transaction in Pennsylvania. Dual agency, transaction licensee service, unrepresented party coordination (FSBO or URB), multi-unit transactions, and listing management are each priced separately and published in full on our pricing page. There are no monthly fees, retainers, or minimum volume requirements.

Is a dye test required to sell a house in the City of Butler or Butler Township?

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