Transaction Coordination · Pennsylvania

Transaction Coordinator in Carbon County, PA.

Precision Leverage Solutions coordinates real estate transactions in Carbon County for Keller Williams agents, from ratified contract through settlement. Realty transfer tax here is 2.0%, deeds record through the Carbon County Recorder of Deeds, and we handle the county and municipal steps that decide whether your file closes on time. Billed per file, no retainer.

Carbon CountyEvery Pennsylvania county covered

At a glanceCarbon County, PA

Transfer tax2.0%realty transfer tax

Recording fee$102.75for a deed

PLS, per file$400contract to close, billed per file with no retainer

Figures from the sections below. Confirm with the issuing office before relying on one for a live file.

What we handle on a Carbon County file

Carbon County is composed of 23 municipalities, and they do not behave alike at the closing table. Kidder Township, home to Lake Harmony, requires a permit for occupancy before a home changes ownership, while the older boroughs lean on rental licensing and owner registries that a buyer inherits on day one. Short-term rental permits in Jim Thorpe and Penn Forest Township are personal to the owner and do not pass with the deed. At the courthouse, every real estate document needs a Uniform Parcel Identifier from the Assessment Office before the Recorder will take it, and the recording cutoff is 3:30 PM. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

On every Carbon County fileFrom ratified contract through settlement

KW Command fileBuilds and manages the file in KW Command.
Every deadlineTracks every deadline and contingency.
SignaturesRoutes documents for signature.
Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Carbon County: 2.0%

Pennsylvania realty transfer tax in Carbon County totals 2.0%: 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district. The 2026 PA DCED tax register shows that split in 22 of the 23 municipalities. Kidder Township is the one entry that looks different: DCED lists 1% for the township and 1% for each of its two school districts, but section 157-28C of the Kidder Township Code cuts the township rate to one-half when another political subdivision taxes the same transfer, which brings the township share back to 0.5%. Confirm the Kidder Township local rate with the Recorder at 570-325-2651 before you finalize the settlement statement. A Statement of Value (REV-183), in duplicate, is required whenever tax is not paid on full value, and the Recorder requires it for all trusts, for easements other than public utility easements, and for transfers out of an estate unless full tax is paid. A deed that crosses municipal lines must state the percentage in each municipality on the REV-183.

Where the 2% goesRealty transfer tax split, as described here

1%Commonwealth

0.5%Municipality

0.5%School district

Commonwealth1%
Municipality0.5%
School district0.5%

Recording a deed in Carbon County

The Carbon County Recorder of Deeds sits at Carbon County Administration Building, 2 Hazard Square, 1st Floor, Jim Thorpe, PA 18229, 570-325-2651. The current recording fee is $102.75 for a deed, effective November 17, 2025. This is the current schedule, raised on November 17, 2025 after Act 45 of 2025, and it already includes the additional $7.00 the County began collecting on each deed and mortgage on February 1, 2025 for affordable housing. The base fee covers 4 pages, 4 names, and 1 parcel. Deeds and mortgages over 4 pages are $4.00 per extra page, each name over 4 is $0.50, and each parcel number (UPI) over 1 is $15.00. A mortgage is also $102.75. The office is open 8:30 to 4:30 and the cutoff for recording is 3:30 PM. Payment is by cash, personal check, business check, or money order for the exact amount, payable to Carbon County Recorder of Deeds. A wrong amount is returned with a $5.00 rejection fee per document, and an overage of $10.00 or less is kept by the County. E-recording runs through CSC and Simplifile, and remote online notarization is accepted.

Recording officeWhere the deed goes

OfficeCarbon County Recorder of Deeds
AddressCarbon County Administration Building, 2 Hazard Square, 1st Floor, Jim Thorpe, PA 18229
Phone570-325-2651
Deed recording fee$102.75 for a deed, effective November 17, 2025

All documents pertaining to real estate require a Uniform Parcel Identifier (UPI) before recording, obtained from the Assessment Office at 570-325-5254. Deeds, mortgages, easements, releases, and assignments must carry a signed Mailing Address Certification, which tells the Assessment Office where to send the tax bills. The municipality has to be stated above the legal description and at the top under the parcel number and property location. Grantor names, signatures, and acknowledgments must match exactly, and should match the grantee name on the prior deed or explain the difference. A deed claiming a family transfer exemption needs the family transfer statement typed on the deed. Mailed recordings need a self-addressed stamped envelope.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Kidder Township requires a permit for occupancy before a transfer

Kidder Township, the Lake Harmony municipality, requires a permit for occupancy before any house, dwelling, or other building is occupied, transferred, or changes ownership. The rule is section 137-4 of the Township Code, adopted November 18, 2021 by Ordinance No. 189. Section 137-7 requires the application to be filed no later than 30 days prior to occupancy, on the Township form with the fee paid, and the Township then inspects against the International Property Maintenance Code. A clean inspection produces a Certificate of Occupancy. Violations that are not substantial call for a reinspection, and a Temporary Use and Occupancy Certificate may be issued on request. A substantial violation limits the buyer to a Temporary Access Certificate, which allows access to make repairs but not occupancy. Reinspection is within 30 days and reinspection fees may apply. The fee is set by resolution, so call the Township at 570-722-0107 for the current figure and file the application as soon as the contract is signed.

Short-term rental permits in Jim Thorpe and Penn Forest do not transfer with the deed

A buyer who is counting on rental income in Jim Thorpe or Penn Forest Township has to apply for a new permit in their own name. In Jim Thorpe, section 351-7G of the Borough Code (Ordinance No. 2021-02) says the permit is personal to the owner identified in the application and does not run with the property; permits run April 1 to March 31. Penn Forest Township Chapter 175 (Ordinance No. 2021-2, amended by Ordinance No. 2022-2) uses the same language in section 175-7I, limits a license to one year, caps bedrooms at the number approved on the sewage permit, and requires proof that the septic tank was pumped within three years before the application. The Township charges $150.00 for the one-time Zoning Permit Application for Short-Term Rental that a new registration requires, and lists the annual inspection fee at $100.00 plus $25.00 per bedroom. Kidder Township Chapter 143 (Ordinance No. 187, adopted July 21, 2021) requires an annual Short-Term Rental Permit and limits occupancy to two persons per bedroom plus four; the permit is valid for no more than one year, so ask the Township at 570-722-0107 how it handles a change of owner. Write the permit status into the file notes at contract so the buyer is not surprised after closing.

Lansford rental licenses and vacant structure inspections

Lansford Borough gives a new owner 60 days from the date of sale or transfer to secure a residential rental license for each rental unit and have each unit inspected, under section 338-19 of the Borough Code as amended in its entirety on December 13, 2023 by Ordinance No. 2023-06. The annual fee in section 338-20 is $100 per dwelling unit and $60 per rooming house unit, and units are inspected at least once every two years. An owner who does not live in Lansford or within a twenty-mile air radius must appoint an agent or manager. Separately, Chapter 410 makes it unlawful to occupy, rent, or lease a vacant structure, home, or apartment before the Code Enforcement Officer inspects it, and section 410-11 requires all taxes and municipal service fees to be current before an occupancy permit is issued. On a vacant Lansford property, schedule that inspection before the buyer plans a move-in date.

Lehighton makes every new owner register the deed with the Borough

Lehighton Borough keeps its own real estate registry. Section 176-3 of the Borough Code requires every person acquiring title in the Borough, by purchase, devise, partition, or otherwise, to furnish a property description on Borough forms and present the conveyance for stamping within one month of acquiring title. The stamping is free, and section 176-4 sets a fine of up to $600 for failing to do it. Add it to the post-closing checklist for the buyer. Investor buyers face a second step: a 2023 Lehighton ordinance requires a rental operating license and a Building Inspector inspection before a unit is rented for more than 30 days, tenant information filed with the Borough Secretary within 10 days of occupancy, and a designated manager within 25 miles of the Borough for any owner living farther away than that.

Tax lien certificates come from the Tax Claim Bureau

The Carbon County Tax Claim Bureau issues tax lien certificates on a written request form for $15.00, and the form asks for 72 hours of processing time. Delivery by email is free, a faxed certificate costs an additional $5.00, and a mailed one needs a self-addressed stamped envelope. Every blank on the form must be completed, including the map number or property record card number, which the Assessment Office supplies at 570-325-5254, the deed book and page, and the former owners if the current owner has held title for less than five years. The Bureau is in the County Administration Building at 2 Hazard Square in Jim Thorpe and answers at 570-325-3635.

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Contract to close$400per transaction, billed per file

Listing management$150per listing, from the published rate card

Retainer$0no fixed overhead, no minimum volume

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.

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FAQ

Carbon County questions.

Do you provide transaction coordination in Carbon County, PA?

Yes. Precision Leverage Solutions works exclusively with Keller Williams agents and coordinates transactions throughout Carbon County and the rest of Pennsylvania, from the ratified contract through settlement. We also serve KW agents in New Jersey and Delaware. Pricing is per file with no retainer.

What is the realty transfer tax in Carbon County?

How much does it cost to record a deed in Carbon County?

$102.75 for a deed, effective November 17, 2025, through the Carbon County Recorder of Deeds. This is the current schedule, raised on November 17, 2025 after Act 45 of 2025, and it already includes the additional $7.00 the County began collecting on each deed and mortgage on February 1, 2025 for affordable housing. The base fee covers 4 pages, 4 names, and 1 parcel. Deeds and mortgages over 4 pages are $4.00 per extra page, each name over 4 is $0.50, and each parcel number (UPI) over 1 is $15.00. A mortgage is also $102.75. The office is open 8:30 to 4:30 and the cutoff for recording is 3:30 PM. Payment is by cash, personal check, business check, or money order for the exact amount, payable to Carbon County Recorder of Deeds. A wrong amount is returned with a $5.00 rejection fee per document, and an overage of $10.00 or less is kept by the County. E-recording runs through CSC and Simplifile, and remote online notarization is accepted.

How much does a transaction coordinator cost in Carbon County?

Contract-to-close coordination is $400 per transaction in Pennsylvania. Dual agency, transaction licensee service, unrepresented party coordination (FSBO or URB), multi-unit transactions, and listing management are each priced separately and published in full on our pricing page. There are no monthly fees, retainers, or minimum volume requirements.

Does Kidder Township require a certificate of occupancy when a home is sold?

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