Transaction Coordination · Pennsylvania

Transaction Coordinator in Clearfield County, PA.

Precision Leverage Solutions coordinates real estate transactions in Clearfield County for Keller Williams agents, from ratified contract through settlement. Realty transfer tax here is 2.0%, deeds record through the Clearfield County Register and Recorder, and we handle the county and municipal steps that decide whether your file closes on time. Billed per file, no retainer.

Clearfield CountyEvery Pennsylvania county covered

At a glanceClearfield County, PA

Transfer tax2.0%realty transfer tax

Recording fee$79.75for a deed on the only posted schedule (dated March 27

PLS, per file$400contract to close, billed per file with no retainer

Figures from the sections below. Confirm with the issuing office before relying on one for a live file.

What we handle on a Clearfield County file

Clearfield County runs every deed through a second office before the Recorder will touch it: the Assessment Office's UPI coordinator has to approve the deed and stamp it, at $10 per parcel, and that includes deeds you plan to e-record. The 2026 state tax register lists 49 municipalities here, one city, 19 boroughs, and 29 townships, and the map changed on January 5, 2026, when Sandy Township consolidated into the City of DuBois. That matters on a file because the consolidation agreement keeps each former municipality's ordinances in force inside its old boundaries until the new council amends them. The municipal work is concentrated in a few places: the DuBois sale-of-property certificate, rental licensing in Clearfield Borough and Curwensville, and the Treasure Lake association paperwork. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

On every Clearfield County fileFrom ratified contract through settlement

KW Command fileBuilds and manages the file in KW Command.
Every deadlineTracks every deadline and contingency.
SignaturesRoutes documents for signature.
Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Clearfield County: 2.0%

The standard Clearfield County split is 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district, and the 2026 DCED tax register shows that 0.5% and 0.5% split for 47 of the county's 49 municipalities, including the City of DuBois, Clearfield Borough, Lawrence Township, and Curwensville. The codified ordinances in DuBois (City Code section 403-1), Clearfield Borough (section 458-11), and Lawrence Township (section 111-27) each state a 1% rate on their face, and the register reports the municipal share actually levied alongside the school district as 0.5%. Two small boroughs are listed differently. For Coalport the register shows no borough share and the full 1% local tax under the Glendale School District, so the total is still 2.0%. For Newburg Borough the register shows no borough share and only a 0.5% Purchase Line School District share, which makes the total 1.5% per DCED. No Newburg ordinance is posted online, so confirm the local figure on a Newburg file with the Recorder at 814-765-2641, extension 5012, before you draft the settlement statement. The Recorder requires a Statement of Value (form REV-183), filed, signed, and dated, when the full consideration is not stated in the deed, when the deed is a gift or without consideration, when an exemption is claimed, on tax claim and sheriff sales, and on transfers by will through an estate. A deed covering more than one municipality or school district must state the percentage in each for the division of the local tax.

Where the 2% goesRealty transfer tax split, as described here

1%Commonwealth

0.5%Municipality

0.5%School district

Commonwealth1%
Municipality0.5%
School district0.5%

Recording a deed in Clearfield County

The Clearfield County Register and Recorder sits at Clearfield County Courthouse, 1 North Second Street, Suite 103, Clearfield, PA 16830, 814-765-2641, ext. 5012. The current recording fee is $79.75 for a deed on the only posted schedule (dated March 27, 2020). Call the Recorder at 814-765-2641, extension 5012, to confirm the current deed fee before you cut the check. The only fee schedule the office publishes is headed effective March 27, 2020 and lists $79.75 for a deed and $79.75 for a mortgage, with $2 for each page over four and $0.50 for each name over four. That schedule predates Act 45 of 2025, after which many Pennsylvania counties posted higher deed fees in November and December 2025, and the Register and Recorder page itself says to call with any questions about fees. Recording fees and realty transfer taxes are due at recording, with checks payable to the Recorder of Deeds, and every document needs a self-addressed stamped envelope large enough to return it. Deeds can be e-recorded through Simplifile and CSC. County offices are open Monday through Friday, 8:30 to 4:00. The office does not accept blanket assignments, releases, or satisfactions, re-recorded or corrective documents must state the reason and carry a new acknowledgment, and multiple documents in one transaction must be numbered in recording order.

Recording officeWhere the deed goes

OfficeClearfield County Register and Recorder
AddressClearfield County Courthouse, 1 North Second Street, Suite 103, Clearfield, PA 16830
Phone814-765-2641, ext. 5012
Deed recording fee$79.75 for a deed on the only posted schedule (dated March 27, 2020)

Paperwork named hereWhat this office looks for

Statement of Value
UPI certification

When each one applies is explained in the requirements below.

Every deed must be presented to the UPI office in the Assessment Office for the UPI stamp before it is recorded, at $10 per parcel, under County Ordinance No. 1 of 2009, which bars the Recorder from accepting any document that lacks the Uniform Parcel Identifier. Deeds headed for Simplifile must first be emailed or faxed to the UPI coordinator for pre-approval, with no exceptions. Beyond the stamp, all deeds need a signed certificate of address for the grantee and must name the municipality and county, the acknowledgment cannot predate the document, and a Statement of Value must be filed, signed, and dated when one is required. The Recorder treats an acknowledgment as defective if it is missing the county, state, date, the persons appearing, or the notary's signature, seal, or expiration date.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

UPI pre-approval comes before recording, even on e-recorded deeds

The county's written process, updated November 17, 2025, has you email or fax a copy of the deed to the UPI coordinator in the Assessment Office, who replies with the UPI number, the fee, and any errors to correct. All deeds going through Simplifile must be pre-approved this way first, with no exceptions. Walk-in review is available, but the county warns that busy periods or complicated descriptions can mean a 24-hour turnaround with no guarantee of same-day review. The UPI fee is $10.00 per parcel, cash or check only, payable to the Clearfield County Assessment Office, and it needs a separate check from the Recorder's fees. Once a mailed or walk-in deed is stamped and the fee collected, the UPI office delivers it to the Register and Recorder for recording. A mailed deed must include the printed pre-approval, a cover letter listing the contents in order, instructions, contact information, and a self-addressed stamped envelope, and a deed mailed without pre-approval is returned. Mail goes to the Assessment Office at 230 East Market Street, Suite 117, Clearfield, PA 16830, and the UPI coordinator is at 814-765-2641, extension 2042, fax 814-765-7652.

DuBois requires a seller certificate before the agreement of sale

DuBois City Code Chapter 317, Property, Sale of, adopted December 30, 1974 by Ordinance No. 1212 and amended in its entirety on July 24, 1995 by Ordinance No. 1544, requires the owner to obtain a certificate from the Codes Enforcement Officer before entering into an agreement of sale, or before the transfer where no agreement is used. The chapter defines property as residential buildings, from single-family and two-family dwellings through multifamily buildings, boardinghouses, dormitories, and hotels. Under section 317-4 the owner applies and pays a base fee set by Council resolution, and the officer reviews City records and inspects the premises before issuing a certificate that covers the zoning district, variances and use permits, open permits, nonconformities, code violations, and municipal claims. Single-family and two-family dwellings get a shorter certificate, because section 317-3A leaves out the zoning district statement, the variance and use permit statement, and the nonconformity statement for them. No certificate is needed where a valid demolition permit is in hand or on foreclosure, tax, and other judicial sales. Section 317-3B states that a certificate is valid for up to two years. Section 317-5 requires every agreement of sale to state the zoning district classification, whether the present use complies, and whether any notice of an uncorrected code violation exists. Section 317-7 makes it unlawful to sell without first delivering the certificate to the buyer, who signs a receipt that the owner returns to the Codes Enforcement Officer. Section 317-10 sets a fine of up to $1,000 for violating section 317-5 or 317-6, and also provides that a sale is not invalidated solely because someone failed to comply with the chapter. Under section 9(a) of the consolidation agreement this chapter continues to apply inside the pre-2026 city limits until Council amends or repeals it, so check which side of the old DuBois and Sandy Township line the property is on. Code Enforcement is at 814-371-2000, extension 206.

Clearfield Borough rental licenses do not transfer to the buyer

Clearfield Borough Code Chapter 403, Article II, adopted September 16, 2010 by Ordinance No. 1311, requires a residential rental license for each residential rental building, renewed every three years. Section 403-12 states that a residential rental license shall not be transferred, and that failure to seek a license for each residential rental building within 60 days of the date of sale or transfer of ownership results in revocation of the existing license. Under section 403-6 an owner who lives more than 25 miles from the Borough limits must give the Code Enforcement Officer the name, mailing address, and telephone number of a manager, and a post office box is not acceptable for the manager's address. Fees and penalties follow a schedule set by Council resolution rather than amounts written into the code. Separately, Article I of the same chapter, the Real Estate Registry, makes it the duty of every purchaser to register within one month after acquiring title to real estate in the Borough. The Code Department is at 6 South Front Street, 814-765-7817.

Curwensville charges a rental registration transfer fee at closing

Curwensville Ordinance No. 487, adopted October 14, 2019, requires every residential rental property and unit to be registered with the Borough, at an annual fee of $25.00 per unit. Under Section 7 a registration is not transferable unless the new operator gives the Code Official written notice within 10 days after the transfer, naming the person taking over ownership or control. The fee for transferring a registration is $25 per unit, payable at the sale or transfer of title, and an additional $50 per unit is due if that fee is not paid at the sale. Section 8 also allows the Code Enforcement Official to inspect a unit prior to its sale and upon a change in ownership, and re-inspections are $75 per unit. An owner who is not a full-time resident of Clearfield County must designate a responsible agent who lives in the county, and Section 6 sets a $300 per building fine for failure to register. Put the transfer fee on the settlement statement for any Curwensville rental. Code Enforcement is at 814-622-7101 and the Borough office is at 814-236-1840.

Treasure Lake resales need the association resale certificate

Treasure Lake is a gated community in the former Sandy Township, now part of the City of DuBois, run by the Treasure Lake Property Owners Association. Under 68 Pa.C.S. section 5407, a unit owner reselling in a planned community must furnish the buyer, before the contract for sale is executed or otherwise before conveyance, a copy of the declaration, the bylaws, the rules or regulations of the association, and a certificate from the association, and section 5102(b) applies section 5407 to planned communities created before the Act took effect. The association must furnish the certificate within ten days after a request by the unit owner. The purchase contract is voidable by the buyer until the certificate has been provided and for five days after that, or until conveyance, whichever comes first, and a buyer is not liable for any unpaid assessment or fee greater than the amount set forth in the certificate. Order the certificate at contract so the five-day window is closed well before settlement. The association office is at 329 Town Center Circle, Suite 5, DuBois, PA 15801, 814-371-0711.

Act 29 owner contact form for non-owner-occupied purchases

The Clearfield County Assessment Office publishes a Property Owner Contact Information Form under Act 29 of 2026, which added Chapter 25 to Title 68. Property owned and occupied by an individual as a principal residence is exempt. For any other covered property, the required contact information must be submitted to the chief assessor within 30 days of purchase, and updates are due within 30 days of a change. A business or LLC owner must also name an individual with the authority to repair or remedy a code violation at the property. The form states that a county may levy a fine of up to $500 against an owner or representative who intentionally or knowingly provides false or incorrect contact information or intentionally or knowingly fails to update it. Hand the form to investor, second-home, and entity buyers at closing. It goes to the Clearfield County Assessment Office, 230 East Market Street, Suite 117, Clearfield, PA 16830.

County tax certifications are $10, and Clean and Green needs 30 days notice

The Assessment and Tax Claim page states that all tax certifications cost $10, effective January 1, 2023. The Tax Claim Bureau, on the first floor of the Courthouse Annex, collects delinquent real estate taxes and is at 814-765-2641, extension 5006, and Assessment is at extension 5005. Both offices are open Monday through Friday, 8:30 to 4:00, and stay open through lunch. For land enrolled in Clean and Green, the county posts the state Notification of Conveyance form, which the current landowner must give the County Assessor 30 days prior to any proposed transfer, split-off, or separation. On a farm or timber tract, ask the seller about enrollment at listing so the notice is filed before the contract runs short on time.

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Contract to close$400per transaction, billed per file

Listing management$150per listing, from the published rate card

Retainer$0no fixed overhead, no minimum volume

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.

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FAQ

Clearfield County questions.

Do you provide transaction coordination in Clearfield County, PA?

Yes. Precision Leverage Solutions works exclusively with Keller Williams agents and coordinates transactions throughout Clearfield County and the rest of Pennsylvania, from the ratified contract through settlement. We also serve KW agents in New Jersey and Delaware. Pricing is per file with no retainer.

What is the realty transfer tax in Clearfield County?

How much does it cost to record a deed in Clearfield County?

$79.75 for a deed on the only posted schedule (dated March 27, 2020), through the Clearfield County Register and Recorder. Call the Recorder at 814-765-2641, extension 5012, to confirm the current deed fee before you cut the check. The only fee schedule the office publishes is headed effective March 27, 2020 and lists $79.75 for a deed and $79.75 for a mortgage, with $2 for each page over four and $0.50 for each name over four. That schedule predates Act 45 of 2025, after which many Pennsylvania counties posted higher deed fees in November and December 2025, and the Register and Recorder page itself says to call with any questions about fees. Recording fees and realty transfer taxes are due at recording, with checks payable to the Recorder of Deeds, and every document needs a self-addressed stamped envelope large enough to return it. Deeds can be e-recorded through Simplifile and CSC. County offices are open Monday through Friday, 8:30 to 4:00. The office does not accept blanket assignments, releases, or satisfactions, re-recorded or corrective documents must state the reason and carry a new acknowledgment, and multiple documents in one transaction must be numbered in recording order.

How much does a transaction coordinator cost in Clearfield County?

Contract-to-close coordination is $400 per transaction in Pennsylvania. Dual agency, transaction licensee service, unrepresented party coordination (FSBO or URB), multi-unit transactions, and listing management are each priced separately and published in full on our pricing page. There are no monthly fees, retainers, or minimum volume requirements.

How do you get a deed approved for the UPI stamp in Clearfield County?

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