Transaction Coordinator in Crawford County, PA.

What we handle on a Crawford County file

Crawford County has 51 municipalities (35 townships, 14 boroughs, and the cities of Meadville and Titusville), and the two cities drive most of the file work. Titusville will not let a sale close without a sewer Certificate of Compliance from the Building Inspector, and it is the one place in the county where the 2026 state tax register shows a local transfer tax above 1 percent. Around Conneaut Lake, the sewer authority that serves Sadsbury and Summit townships wants the service lateral inspected and videoed before a sale. Every deed also needs a Uniform Parcel Identifier certified by the Assessment Office at $20.00 per parcel before the Recorder will take it. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

• KW Command fileBuilds and manages the file in KW Command.
• Every deadlineTracks every deadline and contingency.
• SignaturesRoutes documents for signature.
• Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Crawford County: 2.0% in most municipalities, up to 2.5%

In 50 of the 51 municipalities the 2026 DCED tax register lists the standard split: 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district, for 2.0 percent in total. That includes the City of Meadville, whose section 360.03 (Ordinance 3156 of 1987) is written as a 1 percent city tax but which the register lists at 0.5 percent city and 0.5 percent Crawford Central School District. The exception is the City of Titusville. Section 351.03 of the Titusville codified ordinances (Ordinance 1708, passed December 27, 1968) imposes a municipal tax of one percent, with no clause that cuts the rate when the school district taxes the same transfer, and the 2026 DCED register lists Titusville at 1.0 percent city plus 0.5 percent Titusville Area School District, which makes 1.5 percent local and 2.5 percent with the state share. Both the city code and the register support that figure, but the Recorder publishes no municipal rate table, so confirm a Titusville file with the Recorder at 814-373-2537 before the settlement statement goes out. A REV-183 Statement of Value costs $1.00 to record.

1%Commonwealth

0.5%Municipality

0.5%School district

• Commonwealth1%
• Municipality0.5%
• School district0.5%

• Most municipalities2%
• Highest rate in the county2.5%

Figures from this section. Confirm the municipality before quoting a rate.

Recording a deed in Crawford County

The Crawford County Recorder of Deeds sits at Courthouse, 903 Diamond Park, Meadville, PA 16335, 814-373-2537. The current recording fee is $74.75 for a deed, effective November 17, 2025. This is the current figure. The Recorder posted that the Judicial Computer System surcharge rose from $40.25 to $41.25 on Monday, November 17, 2025, and the fee schedule carries that effective date. The $74.75 covers four pages and four indexed names, and a mortgage is the same $74.75. Each additional page is $2.00, each additional name is $0.50, a marginal notation is $2.00, and a Statement of Value is $1.00. The Uniform Parcel Identifier fee of $20.00 per parcel per document is on top of the recording fee. Include at least $1.00 for return postage or a self-addressed stamped envelope. The office accepts overpayments of $5.00 or less. Hours are Monday through Friday, 8:30 to 4:30. E-recording runs through Simplifile, EPN, CSC, and Indecomm.

The Crawford County Uniform Parcel Identifier Ordinance bars the Recorder from recording a deed, article of agreement, mortgage, or mortgage assignment, release, or satisfaction unless the UPI is on the document and certified by the Assessment Office. The ordinance was enacted November 28, 2018. The Recorder's page says it became effective November 29, 2018, while sections 7 and 12 of the ordinance itself set January 1, 2019 as the effective date and the start of the recording bar. The fee is $20.00 for each UPI on each document, paid to the Recorder at recording. Section 8 requires at least two inches of clear space at the top of the first page for the certification and the Tax Map ID number of each parcel, and it says that listing the names of the current owners as they appear in the last deed reduces the chance of rejection. The Assessment Office checklist must be in by 3:30 p.m. on a business day, and a deed that conveys only part of a parcel needs a survey or a recorded subdivision plan reference with metes and bounds. The county intends to certify within one day when the paperwork is in order. Assessment is at 814-333-7302.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.