Transaction Coordination · Pennsylvania

Transaction Coordinator in Jefferson County, PA.

Precision Leverage Solutions coordinates real estate transactions in Jefferson County for Keller Williams agents, from ratified contract through settlement. Realty transfer tax here is 2.0%, deeds record through the Jefferson County Register and Recorder, and we handle the county and municipal steps that decide whether your file closes on time. Billed per file, no retainer.

Jefferson CountyEvery Pennsylvania county covered

At a glanceJefferson County, PA

Transfer tax2.0%realty transfer tax

Recording fee$74.75for a deed of up to four pages and four names

PLS, per file$400contract to close, billed per file with no retainer

Figures from the sections below. Confirm with the issuing office before relying on one for a live file.

What we handle on a Jefferson County file

Jefferson County lists 34 municipalities on its own directory, 23 townships and 11 boroughs, and all of them record through the Register and Recorder on the second floor of the courthouse in Brookville. The county has no countywide zoning or subdivision ordinance, so land use questions go to each municipality one at a time. The item most likely to stall a file is in the county seat: Brookville will not let a property with a building on it be sold until the Municipal Authority issues a sewer document of certification, and the Authority holds back its lien letter until then. Every deed and mortgage also carries a $15 county demolition fund fee that out-of-area lenders tend to miss. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

On every Jefferson County fileFrom ratified contract through settlement

KW Command fileBuilds and manages the file in KW Command.
Every deadlineTracks every deadline and contingency.
SignaturesRoutes documents for signature.
Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Jefferson County: 2.0%

Realty transfer tax in Jefferson County totals 2 percent: 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district. The County's own Department of Development page states that the realty transfer tax rate in all municipalities in the county is 1% on the local side, on top of the Commonwealth's 1%. The 2026 PA DCED tax register agrees for 31 of the 34 municipalities, including Brookville, Punxsutawney, Reynoldsville, Brockway, and Young Township. DCED reports Worthville Borough with no municipal share and a full 1% to the school district, which leaves the total unchanged. Two entries conflict with the County's statement: DCED lists Timblin Borough at 0.5% municipal and 1% school district, and Union Township at 0.5% school district with no municipal share. No ordinance was found to settle either one, so for a Timblin or Union Township deed confirm the local rate with the Recorder at 814-849-1610 before you draft the settlement statement. Brookville's Code section 202-9A prints a 1% borough levy, and section 202-9E cuts the borough rate to one half while another political subdivision taxes the same transfer, which is how DCED comes to report Brookville at 0.5% municipal and 0.5% school district. Punxsutawney's Code section 213-41 also prints a 1% levy carried over from its 1974 Code; DCED reports that borough at 0.5% and 0.5% as well, so use 2.0% in both. File the Statement of Value (REV-183) with any deed that claims an exemption or does not state the full consideration.

Where the 2% goesRealty transfer tax split, as described here

1%Commonwealth

0.5%Municipality

0.5%School district

Commonwealth1%
Municipality0.5%
School district0.5%

Recording a deed in Jefferson County

The Jefferson County Register and Recorder sits at Jefferson County Courthouse, 200 Main Street, 2nd Floor, Brookville, PA 15825, 814-849-1610. The current recording fee is $74.75 for a deed of up to four pages and four names, the Recorder's current posted fee (no effective date is published). The Recorder's fee page prices deeds and mortgages starting at $74.75 for four pages and four names, with $2.00 for each additional page and $0.50 for each additional name. The page carries no effective date; it is the schedule posted as of October 2026, after the statewide surcharge change of November 2025. Easements, rights of way, agreements, leases, affidavits, and powers of attorney start at $59.75, and corrective deeds, satisfactions, releases, and assignments start at $61.75. County Ordinance 2024-03 imposes a $15.00 demolition fund fee on each deed and each mortgage, in addition to all existing recording fees, for documents recorded on or after January 1, 2025, and the $15 gap between deeds at $74.75 and other instruments at $59.75 matches it. Every document needs a stamped, self-addressed envelope for return or an extra $2.00. The office takes cash, checks, and credit cards with a service fee, does not accept Chime cards, and charges $25 for a returned check. E-recording is accepted through CSC. County offices are open Monday through Friday, 8:30 am to 4:30 pm.

Recording officeWhere the deed goes

OfficeJefferson County Register and Recorder
AddressJefferson County Courthouse, 200 Main Street, 2nd Floor, Brookville, PA 15825
Phone814-849-1610
Deed recording fee$74.75 for a deed of up to four pages and four names, the Recorder's current posted fee (no effective date is published)

Paperwork named hereWhat this office looks for

Cover sheet
Statement of Value

When each one applies is explained in the requirements below.

The Recorder publishes no parcel identifier certification step or cover sheet requirement on its pages, so what stops a Jefferson deed is tax and paperwork: 2 percent transfer tax or a Statement of Value supporting the exemption, the recording fee including the $15 demolition fund fee, and the return envelope or the $2.00 in its place. On a Brookville property the practical gate sits earlier, because the seller cannot lawfully close without the Brookville Municipal Authority's document of certification and the Authority will not issue its lien letter without it. Ask the Recorder at 814-849-1610 about any county pre-recording step before the first file, since the website does not address it.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Brookville sewer document of certification before any sale

Brookville Borough Code section 176-25, part of an article adopted October 1, 1996 by Ordinance 974, makes it unlawful to sell property in the Borough on which a building or improvement exists without first delivering to the purchaser a document of certification or a temporary document of certification issued by the Brookville Municipal Authority. The same section says the Authority shall not issue a municipal lien letter for the transaction until one of those documents has been issued. Under section 176-26A the seller applies at least 14 days before the date of sale, on the Authority's form and with its established fee under 176-26B, and gives the names and addresses of seller and buyer under 176-26C; an Authority inspector then performs a dye test, smoke test, or air test under 176-26D to find surface water or stormwater being discharged into the sanitary system. If an illegal discharge or a malfunctioning drainage system is found, section 176-27B says nothing issues until it is removed or repaired and retested, and the fee is paid again before each retest. Violations carry a fine of up to $1,000 per day plus costs and a $300 reimbursement to the Authority under section 176-31. The Authority's Smoke and Dye Testing Application, titled Certificate of Compliance under Ordinance No. 974, carries a non-refundable $60 fee and a signature giving the Authority permission to enter the property. Apply the week the agreement is signed. The Authority is in the Brookville Borough Complex at 18 Western Avenue, Suite A, 814-849-5320, open Monday through Friday, 8:00 am to 4:00 pm.

Temporary certification in Brookville puts the repair on the buyer

Section 176-28 of the Brookville Code lets the Municipal Authority issue a temporary document of certification at its sole discretion in two cases. Under 176-28A, when weather prevents testing, the seller must give the Authority a signed written acknowledgment from the purchaser agreeing to correct any unlawful discharge at the purchaser's sole expense, along with full payment of the testing fee; the Authority tests within 30 days of issuance and the purchaser is held responsible for immediate remediation if the test fails. Under 176-28B, when a violation has been found and the repair would take long enough to create a practical hardship, the applicant must supply an executed contract with a registered, licensed plumber, a deposit equal to the contract amount, and the purchaser's agreement to cover cost overruns and allow the Authority onto the property. The Authority Manager sets the expiration date, and the deposit is forfeited to the extent needed to finish the work if the deadline passes. Section 176-29A(5) allows the Authority to limit the times of year when weather-based temporary documents are available, so a winter closing needs that question asked early.

A $15 county demolition fund fee rides on every deed and mortgage

Jefferson County Ordinance 2024-03, enacted October 1, 2024 under Act 152 of 2016, imposes a $15.00 demolition fund recording fee on each deed and each mortgage recorded with the Recorder of Deeds on or after January 1, 2025, in addition to all existing recording fees. A purchase with one deed and one mortgage therefore carries $30 of demolition fees, which is why the Recorder's page starts deeds and mortgages at $74.75 while other instruments start at $59.75. A companion measure, Ordinance 2024-02 under Act 48 of 2024, has the Tax Claim Bureau and the Sheriff collect $250.00 from the purchaser of each parcel sold at a tax sale or a mortgage foreclosure sale, on top of the bid and other costs, effective January 1, 2025. Investors buying at either sale should budget the $250 per parcel, and a lender's fee sheet built from another county's numbers will be short on the recording line.

County lien certificates and the mobile home ownership form

The Jefferson County Tax Claim and Assessment Office, at 200 Main Street, Suite 106 B, Brookville, charges $15.00 per parcel for a lien certificate under County Resolution 2024-10, approved August 27, 2024, and $5.00 per email or fax request with a limit of five parcels per request. A property card is $2.00 per parcel. When a mobile home is sold, the office uses a Mobile Home Ownership form that records the date of sale, parcel ID, buyer and seller, the year, make, and size of the home, and whether it will be moved; the office-use section of the form checks for a copy of the title or a notarized bill of sale and for no delinquent taxes before the change is approved. The form states that it updates the tax record and does not itself change ownership. On a mobile home sale in a park or on leased ground, clear the delinquent tax question with the office at 814-849-1643 before settlement.

No countywide zoning or subdivision ordinance

The Jefferson County Planning Department states that the County does not have a countywide zoning ordinance or Subdivision and Land Development Ordinance, and that all zoning and subdivision regulations are administered individually by each municipality. A lot split, a boundary line change, or a zoning question on a contract therefore goes to the township or borough where the land sits, and the County's municipal directory lists the secretary, phone, and meeting night for all 34. The County Planning Commission approved a draft county SALDO on September 29, 2026, and the County notes that the draft is still subject to review by the Commissioners and is not yet enacted, so check its status on any subdivision file that will run into 2027. All municipalities are also required to adopt the County's Act 167 stormwater management ordinance, and the County does not review project consistency in house; that certification has to come from a qualified engineer. The County Planner is at 814-849-1516.

Tax certifications in Brookville come from the elected Tax Collector

Brookville Borough Code section 202-49, adopted May 7, 2002 by Ordinance 1017, appoints the locally elected Tax Collector as the municipal officer authorized to provide tax certifications on request and lets the Collector charge and keep a fee set by Council resolution. Order the current-year tax certification from the Collector, the delinquent-year lien certificate from the County Tax Claim office, and the sewer and water lien letter from the Brookville Municipal Authority, which is the one tied to the document of certification. The Borough lists its Tax Collector in the Brookville Borough Complex at 18 Western Avenue, Suite J, 814-849-8850, with limited posted office hours, and the County posts the 2026 tax collector list for every municipality on its Assessment and Tax Claim page. Unpaid municipal claims in Brookville accrue interest at 10 percent under Code section 139-2, with attorney fees added under the section 139-1 schedule, which starts at $100 for the 30-day notice letter and $250 for preparing and filing the lien, so a seller with an open borough claim should get a payoff figure in writing.

Act 29 contact form for buyers who will not live in the property

Pennsylvania Act 29 of 2026 (HB 858, approved July 20, 2026, adding 68 Pa.C.S. Chapter 25) took effect September 18, 2026 and requires each county chief assessor to keep a contact information list for real property that is not owned and occupied by an individual as a principal residence and domicile. A purchaser of covered property must give the county assessment office the owner name, address, telephone number, and email address within 30 days of purchase, a business or limited liability company must also name a person with the authority and ability to remedy a property maintenance problem or municipal code violation, and later changes must be reported within 30 days. The Act authorizes a county fine of up to $500 for intentionally or knowingly giving false information or failing to update it. Counties are rolling out their own forms at different speeds, so on any Jefferson County purchase where the buyer will not occupy the property as a principal residence, ask the Assessment Office for its current form and where to send it.

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Contract to close$400per transaction, billed per file

Listing management$150per listing, from the published rate card

Retainer$0no fixed overhead, no minimum volume

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.

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FAQ

Jefferson County questions.

Do you provide transaction coordination in Jefferson County, PA?

Yes. Precision Leverage Solutions works exclusively with Keller Williams agents and coordinates transactions throughout Jefferson County and the rest of Pennsylvania, from the ratified contract through settlement. We also serve KW agents in New Jersey and Delaware. Pricing is per file with no retainer.

What is the realty transfer tax in Jefferson County?

How much does it cost to record a deed in Jefferson County?

$74.75 for a deed of up to four pages and four names, the Recorder's current posted fee (no effective date is published), through the Jefferson County Register and Recorder. The Recorder's fee page prices deeds and mortgages starting at $74.75 for four pages and four names, with $2.00 for each additional page and $0.50 for each additional name. The page carries no effective date; it is the schedule posted as of October 2026, after the statewide surcharge change of November 2025. Easements, rights of way, agreements, leases, affidavits, and powers of attorney start at $59.75, and corrective deeds, satisfactions, releases, and assignments start at $61.75. County Ordinance 2024-03 imposes a $15.00 demolition fund fee on each deed and each mortgage, in addition to all existing recording fees, for documents recorded on or after January 1, 2025, and the $15 gap between deeds at $74.75 and other instruments at $59.75 matches it. Every document needs a stamped, self-addressed envelope for return or an extra $2.00. The office takes cash, checks, and credit cards with a service fee, does not accept Chime cards, and charges $25 for a returned check. E-recording is accepted through CSC. County offices are open Monday through Friday, 8:30 am to 4:30 pm.

How much does a transaction coordinator cost in Jefferson County?

Contract-to-close coordination is $400 per transaction in Pennsylvania. Dual agency, transaction licensee service, unrepresented party coordination (FSBO or URB), multi-unit transactions, and listing management are each priced separately and published in full on our pricing page. There are no monthly fees, retainers, or minimum volume requirements.

Does a seller in Brookville Borough need a sewer certification before closing?

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