Transaction Coordinator in Lebanon County, PA.

What we handle on a Lebanon County file

Lebanon County has one confirmed point-of-sale municipal certificate, and it is in the City of Lebanon. Outside the city the recurring issue is septic: the County Planning Department acts as sewage enforcement officer for 23 municipalities and runs a three-year pump-and-inspect cycle that is not tied to transfer, so sellers arrive out of compliance without knowing it. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

Realty transfer tax in Lebanon County: 2.0%

The Commonwealth takes 1 percent and the local side takes 1 percent. The City of Lebanon's Article 345, section 345.03(a) imposes 1 percent, and section 345.03(c) automatically halves it without any action on the part of the City where the school district taxes the same transfer. North Lebanon Township's sections 24-404.1 and 24-404.3 use identical language. The county publishes no municipal rate table, so for Palmyra, Cornwall, Myerstown, Annville, South Lebanon, and Jonestown, confirm the rate with the Recorder at 717-228-4447.

Recording a deed in Lebanon County

The Lebanon County Recorder of Deeds sits at Room 107, 400 South 8th Street, Lebanon, PA, 717-228-4447. The current recording fee is $91.75 for a deed, effective November 12, 2025. Additional pages over four are $4.00 each and additional names over four are $1.00 each. The base fee includes four names, four pages, the affordable housing fee, the records improvement fee, the UPI fee, and the ATJ, UJS, and CJEA fees, and it excludes state and local transfer tax. Payment is cash or check only, with no credit cards at the counter. Recording hours end at 4:00, and the county states that most records are returned the following business day. E-recording runs through Simplifile, CSC, and ePN. Aggregator sites circulate $2.00 per page and $0.50 per name, which contradicts the official schedule.

The UPI must appear on page one of the deed, a requirement in place since January 1, 2010, and the Recorder routes every document to Assessment for UPI certification before it is recorded. Assessment is at 717-228-4425. A Statement of Value is required in duplicate, signed and dated, and must include the date of acceptance or settlement. A certificate of address for the grantee is required on all deeds, and a deed covering property in more than one municipality must state the percentage share.

What actually holds up a closing here

City of Lebanon Buyer Notification Certificate

The City requires a Buyer Notification Certificate whenever there is an agreement of sale between two parties. The City's stated purpose is to prevent hardships imposed on purchasers by owners who failed to reveal an illegal use or condition, and to allow the City to collect any monies owed when a property is sold, which makes it a payoff gate as well as a disclosure document. Four exemptions apply: parent to child, spouse to spouse, property passing in a will, and property scheduled for demolition with an active permit. The 2026 fee is $25.00 more than 72 hours before the requested pick-up, $45.00 if less than 72 hours, and $60.00 if ordered after settlement. Applications go to the Department of Public Safety at 735 Cumberland Street, 717-639-2800.

County sewage management runs on a calendar, not on settlement

There is no Lebanon County point-of-sale septic certification. What exists is a Sewage Management Program on a calendar cycle: owners must pump and inspect the treatment tank at least once every three years using a registered hauler from the county list, then submit the Sewage Management Report with $30.00 per lot within 90 days of notice. Because it is not transfer-triggered, a seller can be badly out of compliance with no closing event to force the issue, and the buyer inherits the obligation. The County Planning Department is the sewage enforcement officer for 23 municipalities, at 717-228-4444.

Clean and Green requires a recorded amendment from the buyer

The owner must notify the county assessor at least 30 days in advance of any transfer, and failure carries a civil penalty of up to $100. The buyer must complete an amended Clean and Green application and record it, so this is a settlement-table deliverable rather than a post-closing errand. Selling the entire contiguous enrolled tract does not trigger rollback, but if the buyer later changes the land to an ineligible use, the buyer pays. Rollback is the difference between fair market value taxes and Clean and Green taxes across county, municipal, and school levies, plus 6 percent simple interest annually, capped at the current year plus the six prior years. Assessment is at 717-228-4425.

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, FSBO, and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.

• City of Lebanon transfer tax ordinance, Article 345
• North Lebanon Township transfer tax ordinance
• Lebanon County Recorder of Deeds fee schedule
• City of Lebanon Buyer Notification Certificate
• PA Department of Revenue, Realty Transfer Tax