Transaction Coordination · Pennsylvania

Transaction Coordinator in Pike County, PA.

Precision Leverage Solutions coordinates real estate transactions in Pike County for Keller Williams agents, from ratified contract through settlement. Realty transfer tax here is 2.0%, deeds record through the Pike County Recorder of Deeds, and we handle the county and municipal steps that decide whether your file closes on time. Billed per file, no retainer.

Pike CountyEvery Pennsylvania county covered

At a glancePike County, PA

Transfer tax2.0%realty transfer tax

Recording fee$82.75for a deed

PLS, per file$400contract to close, billed per file with no retainer

Figures from the sections below. Confirm with the issuing office before relying on one for a live file.

What we handle on a Pike County file

Pike County has 13 municipalities in total, 11 townships and 2 boroughs, and the County's own tax certification form asks for lot, block, section, and community, which tells you how much of the market sits in private communities. The County is in the middle of its first reassessment since 1996, so the assessed value on a current tax bill is about to change twice, once for 2027 and again for 2029. Short-term rental permits in the lake and community townships are personal to the owner and end at closing. Recording runs through one office at 506 Broad Street in Milford, and adjoining lots can only be combined the way each municipality allows. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

On every Pike County fileFrom ratified contract through settlement

KW Command fileBuilds and manages the file in KW Command.
Every deadlineTracks every deadline and contingency.
SignaturesRoutes documents for signature.
Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Pike County: 2.0%

Pennsylvania realty transfer tax in Pike County totals 2.0%: 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district. The 2026 PA DCED tax register shows the same 0.5% municipal and 0.5% school district rate in all 13 municipalities, across the Delaware Valley, Wallenpaupack Area, and East Stroudsburg Area school districts. A Statement of Value (REV-183) accompanies any deed where tax is not paid on the full consideration, and the Recorder charges $2.00 to file it.

Where the 2% goesRealty transfer tax split, as described here

1%Commonwealth

0.5%Municipality

0.5%School district

Commonwealth1%
Municipality0.5%
School district0.5%

Recording a deed in Pike County

The Pike County Recorder of Deeds sits at 506 Broad Street, Milford, PA 18337, 570-296-3508. The current recording fee is $82.75 for a deed, on the current schedule posted December 2025. The $82.75 standard deed fee includes 4 pages, 4 names, 1 parcel, and 1 P.I.N. Each additional P.I.N. is $10.00, each additional page $4.00, each additional name $1.00, each additional parcel $1.00, and a Statement of Value $2.00. A mortgage is $72.75 for up to 4 pages and 4 names, and a satisfaction, release, or assignment of mortgage is $64.75. This is the schedule the Recorder posted after the late 2025 statewide surcharge increase (file dated 12-1-25). The office is open Monday to Friday, 8:30 to 4:30, checks are payable to Pike County Recorder of Deeds, and e-recording runs through Simplifile and CSC. Mailed documents need a self-addressed stamped envelope large enough to return them, or a $1.50 postage fee applies.

Recording officeWhere the deed goes

OfficePike County Recorder of Deeds
Address506 Broad Street, Milford, PA 18337
Phone570-296-3508
Deed recording fee$82.75 for a deed, on the current schedule posted December 2025

Every rejected document carries a $10.00 return fee, so the Recorder's guidelines are worth checking before submission. The caption and acknowledgment dates must line up, the acknowledgment needs the county, state, date, notary signature, seal, and expiration date, the property location must name the township, county, and state, and written and numerical amounts must match on deeds and mortgages. Multiple papers in one transaction must be clearly numbered, and any foreign-language document needs a written English translation. A deed that combines lots must follow the Recorder's Lot Combination Process for that municipality, which in most cases means a map signed and dated by the municipality and Pike County Planning and Mapping.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Assessments change for 2027 and again for 2029

Pike County is changing its predetermined assessment ratio from 25% to 100% of the 1994 base value in 2026, effective for 2027, and the Commissioners told owners to expect a Change of Assessment notice by July 1, 2026. The County's own example shows an $80,000 base value moving from an assessment of 20,000 to 80,000 while the county millage drops from 27.99 to 6.9975, so the tax bill stays the same and only the numbers on it change. A full countywide reassessment follows: preliminary notices in spring 2028, official Change of Assessment notices by July 1, 2028, and new values effective January 1, 2029. The last countywide reassessment was in 1996. For a file, that means the assessed value and millage on an older tax bill or listing sheet will not match the 2027 bill, and a buyer estimating taxes past 2028 should be told the value is being reset. Assessment is at 570-296-5936.

Planned community resale certificates run on a statutory clock

Much of Pike County's housing sits in private planned communities, and a resale there is governed by section 5407 of the Pennsylvania Uniform Planned Community Act (68 Pa.C.S. 5407). The selling unit owner must furnish the purchaser, before the contract is executed or otherwise before conveyance, a copy of the declaration (other than the plats and plans), the bylaws, the rules or regulations of the association, and a certificate covering items such as the monthly common expense assessment, any unpaid assessments currently due from the seller, other fees payable by unit owners, proposed capital expenditures, reserves, and the current operating budget. The association must furnish the certificate within ten days after a request by the unit owner. The purchase contract is voidable by the purchaser until the certificate has been provided and for five days thereafter, or until conveyance, whichever first occurs. A purchaser is not liable for any unpaid assessment or fee greater than the amount set forth in the association's certificate. Have the seller request the certificate from the association the day the listing or contract is signed, and log the delivery date so the five-day window is tracked in the file.

Combining lots follows a different rule in every municipality

The Recorder of Deeds publishes a Lot Combination Process by Municipality, and a deed that does not follow it will not accomplish the combination. Blooming Grove, Delaware, Dingman, Milford Township, Shohola, and Westfall townships and Matamoras and Milford boroughs require a map signed and dated by the municipal governing body and by Pike County Planning and Mapping, together with a deed reflecting the combination. Lehman Township requires a deed signed and dated by the Lehman Township Supervisors. Lackawaxen and Palmyra accept either a deed signed by the Supervisors or a signed map, and Greene and Porter also accept an owner's affidavit signed by the Supervisors. When a buyer is taking a house plus an adjoining vacant lot and wants one parcel, start the municipal sign-off early, because it depends on a supervisors or council meeting. Planning and Mapping is at 570-296-3500.

Short-term rental permits end at closing

Short-term rental permits in Pike County's townships are personal to the owner. Palmyra Township Ordinance No. 132-2019 and Blooming Grove Township Ordinance No. 72-2021 both state that the permit does not run with the property, and that when ownership changes by sale or deed transfer the new owner has to apply for a permit of their own before renting. Both ordinances cap bedrooms at the number approved on the sewage permit, and both fall back to a three-bedroom limit when there is no sewage permit on record and the owner cannot document more. Milford Borough Chapter 240 (Ordinance No. 487, adopted September 18, 2023) requires a new owner to complete a new license application before renting any part of the dwelling and allows short-term rentals only in the Commercial and Limited Commercial zoning districts. Lehman Township states that new short-term rentals are not permitted in any residential zone. Confirm the municipality and the zoning district before a buyer underwrites a purchase on rental income.

Milford Borough rental license transfers have a 10-day deadline before closing

Milford Borough licenses every residential rental unit under Chapter 225 of the Borough Code, amended in its entirety by Ordinance No. 493 on November 18, 2024. Under section 225-5F the license is transferable to the person acquiring ownership, for the unexpired portion of its term, but only if the application to transfer is filed with the Borough Code Enforcement Officer at least 10 days prior to the change in ownership and the unit is in compliance with the chapter. That puts the deadline ahead of settlement, so it belongs on the contract-to-close calendar for any tenant-occupied sale. An owner who does not live full time in the Borough or within a 20-mile radius must designate an agent, and deficiencies found on inspection must be corrected within 60 days.

Matamoras licenses every residential rental

Matamoras Borough requires a license for all residential rental units, including single-family homes. The Borough lists an annual license of $40 per building, with inspection fees of $40 for one unit, $70 for two units inspected the same day, and $30 per unit for three or more. Renewals are due by January 1 each year, and a unit is inspected with the original license and whenever tenants change. An owner living more than 20 miles away must designate a property manager located in or within 20 miles of the Borough. An investor buying in Matamoras should plan on the license application and inspection before placing a tenant.

Tax certifications and septic checks

The Pike County Tax Claim Bureau charges $10.00 per parcel for a tax certification, and since January 1, 2025 it no longer accepts faxed requests. Email the request form with a copy of the check that is being mailed, or mail it with a self-addressed stamped envelope. The form asks for the control number, map number, lot, block and section, community, deed book and page, and municipality; the Bureau is in Room 104 at 506 Broad Street and answers at 570-296-3407. On septic, Dingman Township states that it cannot inspect existing systems for mortgage or refinancing purposes, that such inspections must be performed by private firms, and that sewage inspection for real estate sales or refinancing is an unregulated industry, so order a private septic inspection early on any on-lot property there.

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Contract to close$400per transaction, billed per file

Listing management$150per listing, from the published rate card

Retainer$0no fixed overhead, no minimum volume

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.

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FAQ

Pike County questions.

Do you provide transaction coordination in Pike County, PA?

Yes. Precision Leverage Solutions works exclusively with Keller Williams agents and coordinates transactions throughout Pike County and the rest of Pennsylvania, from the ratified contract through settlement. We also serve KW agents in New Jersey and Delaware. Pricing is per file with no retainer.

What is the realty transfer tax in Pike County?

How much does it cost to record a deed in Pike County?

$82.75 for a deed, on the current schedule posted December 2025, through the Pike County Recorder of Deeds. The $82.75 standard deed fee includes 4 pages, 4 names, 1 parcel, and 1 P.I.N. Each additional P.I.N. is $10.00, each additional page $4.00, each additional name $1.00, each additional parcel $1.00, and a Statement of Value $2.00. A mortgage is $72.75 for up to 4 pages and 4 names, and a satisfaction, release, or assignment of mortgage is $64.75. This is the schedule the Recorder posted after the late 2025 statewide surcharge increase (file dated 12-1-25). The office is open Monday to Friday, 8:30 to 4:30, checks are payable to Pike County Recorder of Deeds, and e-recording runs through Simplifile and CSC. Mailed documents need a self-addressed stamped envelope large enough to return them, or a $1.50 postage fee applies.

How much does a transaction coordinator cost in Pike County?

Contract-to-close coordination is $400 per transaction in Pennsylvania. Dual agency, transaction licensee service, unrepresented party coordination (FSBO or URB), multi-unit transactions, and listing management are each priced separately and published in full on our pricing page. There are no monthly fees, retainers, or minimum volume requirements.

How does the Pike County reassessment affect a closing?

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