Transaction Coordination · Pennsylvania

Transaction Coordinator in Schuylkill County, PA.

Precision Leverage Solutions coordinates real estate transactions in Schuylkill County for Keller Williams agents, from ratified contract through settlement. Realty transfer tax here is 2.0% in most municipalities, 1.7% in Tower City, deeds record through the Schuylkill County Recorder of Deeds, and we handle the county and municipal steps that decide whether your file closes on time. Billed per file, no retainer.

Schuylkill CountyEvery Pennsylvania county covered

At a glanceSchuylkill County, PA

Transfer tax1.7–2.0%varies: 2.0% in most municipalities, 1.7% in Tower City

Recording fee$87.75for a deed

PLS, per file$400contract to close, billed per file with no retainer

Figures from the sections below. Confirm with the issuing office before relying on one for a live file.

What we handle on a Schuylkill County file

Schuylkill County has 67 municipalities and one hard recording gate: every deed needs the Tax Assessment Office parcel certification stamp, now $20 per parcel, before the Recorder will take it. The county also just finished its first countywide reassessment since 1996, with new values in effect January 1, 2026, so tax prorations on current files run on a new base. At the municipal level the coal-region boroughs share a rental registration model with short transfer notice deadlines, and Pottsville requires a use registration certificate before an apartment building of three or more units can go under agreement. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

On every Schuylkill County fileFrom ratified contract through settlement

KW Command fileBuilds and manages the file in KW Command.
Every deadlineTracks every deadline and contingency.
SignaturesRoutes documents for signature.
Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Schuylkill County: 2.0% in most municipalities, 1.7% in Tower City

In nearly every Schuylkill municipality the realty transfer tax is 2%: 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district. The Recorder of Deeds fee schedule effective November 17, 2025 quotes deeds at the recording fee plus 2% transfer tax if applicable. One lower rate appears in the PA DCED Municipal Statistics tax register for 2026, and DCED is the only published source we found for it: Tower City Borough is listed at 0.2% municipal plus 0.5% for Williams Valley School District, a 0.7% local total and 1.7% overall. Confirm the Tower City rate with the Recorder at 570-628-1480 before you draft a settlement statement there. Rush Township is the one to read carefully. DCED lists it at 1% municipal and 1% school district in both its Tamaqua Area and Mahanoy Area portions, which would add up to 3%. Those read as face rates: Rush Township Code section 295-18, adopted November 11, 1993 by Ordinance No. 1993-1, imposes 1% and cuts it to one half whenever another political subdivision taxes the same transfer, and Tamaqua Area School District describes its 1% transfer tax as shared with other taxing authorities. Read that way Rush comes out at the same 2% the Recorder quotes, but no county source says so for Rush by name, so confirm the figure with the Recorder before closing. Mahanoy City Borough Code section 171-13 uses the same 1% with halving clause, adopted July 7, 1987 by Ordinance No. 87-4, and DCED lists Mahanoy City at the usual 0.5%. A Statement of Value (REV-183) goes with the deed when the full consideration is not stated in the deed, the transfer is a gift or without consideration, or an exemption is claimed.

Where the 2% goesStandard split in most municipalities

1%Commonwealth

0.5%Municipality

0.5%School district

Commonwealth1%
Municipality0.5%
School district0.5%

Total transfer taxState plus local, by where the property sits

Most municipalities2%
Tower City1.7%

Figures from this section. Confirm the municipality before quoting a rate.

Recording a deed in Schuylkill County

The Schuylkill County Recorder of Deeds sits at Schuylkill County Courthouse, 401 North Second Street, Pottsville, PA 17901, 570-628-1480. The current recording fee is $87.75 for a deed, effective November 17, 2025. The $87.75 deed and mortgage fee covers four pages and four names; each additional page is $4.00 and each additional name is $1.00. An assignment of mortgage, satisfaction piece, or release of mortgage is $61.75. Since 2016 the office has not accepted personal checks or personal business checks; it takes licensed law firm checks, certified bank checks, money orders, and cash, payable to the Schuylkill County Recorder of Deeds. A document rejected for any reason that came in by mail, UPS, or FedEx incurs a $3 rejection and return fee, and mailed submissions need a self-addressed stamped envelope. The Recorder urges e-recording because it combines the Recorder and Tax Assessment steps in one pass and avoids the rejection fee. The courthouse is open to the public Monday through Friday, 8:30 to 4:30, and the office issues no refunds under any circumstances.

Recording officeWhere the deed goes

OfficeSchuylkill County Recorder of Deeds
AddressSchuylkill County Courthouse, 401 North Second Street, Pottsville, PA 17901
Phone570-628-1480
Deed recording fee$87.75 for a deed, effective November 17, 2025

A tax parcel ID certification stamp from the Schuylkill County Tax Assessment Office is required on all deeds, mortgages, easements, rights of way, subdivision maps, and any other document carrying a legal description or parcel number, and it must be completed before recording. The Board of Commissioners raised the UPI parcel certification fee from $10.00 to $20.00 per parcel effective January 1, 2025 by resolution of December 11, 2024, and the Assessment Office collects it separately, per parcel ID per document. On a paper submission that means a stop at the Assessment Office in the courthouse basement, 570-628-1025, before the Recorder. Subdivision maps need two complete original sets and municipal sign-off within 90 days of recording.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Pottsville use registration certificate before an apartment building goes under agreement

Pottsville City Code Chapter 172, Property, Sale of, adopted December 10, 1991 by Ordinance No. 457, applies to residential buildings limited to multifamily dwellings of three or more units. Section 172-3 requires the owner to obtain a use registration certificate from the Code Enforcement Office prior to entering into any agreement of sale, or before transfer when no agreement is used. Under section 172-4 the fee is $50 and the officer has 15 days to review records and inspect, and the certificate lists every existing building, plumbing, electrical, safety, or fire violation. The certificate is good for six months with up to two three-month extensions at no added fee. Section 172-5 requires every agreement of sale to state the property's district classification and whether its present use complies with district laws and ordinances. Section 172-7 requires the owner to deliver the certificate to the purchaser at or before signing, and the owner must return the purchaser's signed receipt to the Code Enforcement Office as evidence of compliance. Section 172-6 says the requirement cannot be waived by agreement. Foreclosure sales, tax sales, other judicial sales, and properties with a valid demolition permit are exempt, and section 172-10 sets a fine of up to $600.

New assessed values took effect January 1, 2026

Schuylkill County completed its first countywide reassessment since 1996 under a 2022 consent decree, and the county states the new assessed values took effect January 1, 2026. Change of assessment notices went to all 92,000 properties on July 1, 2025, owners had 40 days to appeal, and decisions from the Board of Assessment Appeals can be appealed to the Court of Common Pleas within 30 days. Millage was reset to the new base: the DCED register shows the City of Pottsville levy falling from 27.22 mills in 2025 to 5.363 mills in 2026, and the county tax rate table lists Pottsville Area School District at 9.1727 mills on the new values. Prorate on the actual 2026 bill and the new assessed value, never a 2025 bill, and on a recent purchase check whether a pending appeal could still change the number.

Coal-region rental ordinances give the seller five business days and the buyer 30 days

Tamaqua, Mahanoy City, and St. Clair use a common rental registration model. Tamaqua Code section 253-8, adopted September 18, 2001 by Ordinance No. 545, requires the transferring owner to notify the Code Enforcement Officer within five business days with the new owner's name, address, and phone, and makes it a violation not to register within 30 days following the purchase; section 253-9 bars occupancy without a registration license and certificate of compliance. Mahanoy City Chapter 156, adopted March 8, 2011 by Ordinance No. 2011-2, has the same five-day and 30-day rules, with inspection at least every three years at $75 for the first unit and $30 for each additional unit. St. Clair Ordinance No. 398 of October 2008, amending Chapter 133, repeats both deadlines and sets inspection at $30 per unit. Licenses do not transfer, so the buyer files fresh.

Schuylkill Haven wants notice within 24 hours on any two-unit or larger building

Schuylkill Haven Borough Code Chapter 124, Housing Standards, section 124-13A, requires anyone operating a multiple dwelling, defined as any dwelling with two or more units, to hold a multiple dwelling permit issued in the operator's name. The same subsection requires every permit holder to give written notice to the Code Enforcement Officer within 24 hours after having sold, transferred, given away, or otherwise disposed of ownership of, interest in, or control of the building, including the successor's name and address, and it states that no permit is transferable. That is the shortest post-closing clock in the county, so have the seller sign the notice at the table. Permit fees are set by Borough Council resolution.

Pottsville can inspect a rental on change of ownership

Pottsville City Code Chapter 176, Rental Property, adopted March 13, 2023 by Ordinance No. 910, inspects rental units once every five years on a rotating district schedule, but under section 176-7A if a residential rental unit or short-term rental changes ownership, the City reserves the right to inspect that unit regardless of district. The inspection fee is $50 per unit, paid before the inspection. The owner and any agent need a current business license from the City Tax Administrator, and tenants must be registered with the City Tax Office within 10 days of occupancy. Penalties run $300, $600, and $1,000 for first, second, and later violations, each day a separate offense.

Shenandoah requires an occupancy permit before anyone moves in

The Borough of Shenandoah states that under Chapter 27, Zoning, an occupancy permit must be secured prior to occupying any residence or property, and Ordinance No. 2011-4 requires every rental unit to be registered with the Borough and inspected for compliance. The Borough's ordinances page gives no occupancy permit fee or lead time, so call Borough Hall at 15 West Washington Street, 570-462-1918, as soon as the agreement is signed. The Borough also warns that failure to comply with its code results in maximum fines.

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Contract to close$400per transaction, billed per file

Listing management$150per listing, from the published rate card

Retainer$0no fixed overhead, no minimum volume

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.

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FAQ

Schuylkill County questions.

Do you provide transaction coordination in Schuylkill County, PA?

Yes. Precision Leverage Solutions works exclusively with Keller Williams agents and coordinates transactions throughout Schuylkill County and the rest of Pennsylvania, from the ratified contract through settlement. We also serve KW agents in New Jersey and Delaware. Pricing is per file with no retainer.

What is the realty transfer tax in Schuylkill County?

How much does it cost to record a deed in Schuylkill County?

$87.75 for a deed, effective November 17, 2025, through the Schuylkill County Recorder of Deeds. The $87.75 deed and mortgage fee covers four pages and four names; each additional page is $4.00 and each additional name is $1.00. An assignment of mortgage, satisfaction piece, or release of mortgage is $61.75. Since 2016 the office has not accepted personal checks or personal business checks; it takes licensed law firm checks, certified bank checks, money orders, and cash, payable to the Schuylkill County Recorder of Deeds. A document rejected for any reason that came in by mail, UPS, or FedEx incurs a $3 rejection and return fee, and mailed submissions need a self-addressed stamped envelope. The Recorder urges e-recording because it combines the Recorder and Tax Assessment steps in one pass and avoids the rejection fee. The courthouse is open to the public Monday through Friday, 8:30 to 4:30, and the office issues no refunds under any circumstances.

How much does a transaction coordinator cost in Schuylkill County?

Contract-to-close coordination is $400 per transaction in Pennsylvania. Dual agency, transaction licensee service, unrepresented party coordination (FSBO or URB), multi-unit transactions, and listing management are each priced separately and published in full on our pricing page. There are no monthly fees, retainers, or minimum volume requirements.

What does Pottsville require before selling a building with three or more units?

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