Transaction Coordination · Pennsylvania

Transaction Coordinator in Sullivan County, PA.

Precision Leverage Solutions coordinates real estate transactions in Sullivan County for Keller Williams agents, from ratified contract through settlement. Realty transfer tax here is 2.0%, deeds record through the Sullivan County Prothonotary, Register and Recorder, and we handle the county and municipal steps that decide whether your file closes on time. Billed per file, no retainer.

Sullivan CountyEvery Pennsylvania county covered

At a glanceSullivan County, PA

Transfer tax2.0%realty transfer tax

Recording fee$69.75for a deed

PLS, per file$400contract to close, billed per file with no retainer

Figures from the sections below. Confirm with the issuing office before relying on one for a live file.

What we handle on a Sullivan County file

Sullivan County has 13 municipalities, four boroughs and nine townships, all in one school district, and one elected office in Laporte serves as Prothonotary, Recorder of Deeds, Register of Wills, and Clerk of Courts. The step that controls a Sullivan County closing is the Uniform Parcel Identifier: the Recorder will not take a deed until the Assessment Office has certified the parcel number with its embossed seal, and the county ordinance puts that job on the seller. On Clean and Green land the Assessment Office gets five business days to process the notice of conveyance before it certifies. Unlike some neighboring rural counties, Sullivan does accept e-recording. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

On every Sullivan County fileFrom ratified contract through settlement

KW Command fileBuilds and manages the file in KW Command.
Every deadlineTracks every deadline and contingency.
SignaturesRoutes documents for signature.
Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Sullivan County: 2.0%

Sullivan County is uniform at 2 percent: 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district. The PA DCED 2026 tax register shows 0.5% municipal and 0.5% for the Sullivan County School District in all 13 municipalities. The Recorder links the REV-183 Realty Transfer Tax Statement of Value on its page and charges $2.00 to record an Affidavit of Value with a deed, regardless of the number of pages.

Where the 2% goesRealty transfer tax split, as described here

1%Commonwealth

0.5%Municipality

0.5%School district

Commonwealth1%
Municipality0.5%
School district0.5%

Recording a deed in Sullivan County

The Sullivan County Prothonotary, Register and Recorder sits at 245 Muncy Street, Suite 100, Laporte, PA 18626, 570-946-7351. The current recording fee is $69.75 for a deed, on the 2026 fee schedule updated December 31, 2025. This is the current figure and reflects the Judicial Computer System fee increase to $41.25 that the office posted as effective December 1, 2025. The fee covers four pages, four names, and one lot or parcel; additional pages over four are $2.00 each, and additional names over four or lots over one are $0.50 each. A mortgage is $59.75 and a mortgage satisfaction is $64.75. An Affidavit of Value recorded with a deed adds $2.00. E-recording is offered through CSC eRecording Solutions and Simplifile. County offices are open Monday through Friday, 8:30 to 4:00.

Recording officeWhere the deed goes

OfficeSullivan County Prothonotary, Register and Recorder
Address245 Muncy Street, Suite 100, Laporte, PA 18626
Phone570-946-7351
Deed recording fee$69.75 for a deed, on the 2026 fee schedule updated December 31, 2025

The Recorder will not accept a deed without a properly assigned Uniform Parcel Identifier certified with the embossed seal of the Sullivan County Assessment Office, under County Ordinance 9301-76 as amended. The fee schedule lists what every deed must include: the parcel identification number from the Assessment Office, the notarized signature of the grantor, a certificate of address for the grantee for mailing tax bills, an Affidavit of Value if applicable, a copy of the trust if one is involved, and a self-addressed stamped envelope for the return. The earlier fee schedule stated that a $10.00 parcel certification stamp charge is built into the listed fee for documents that need the stamp. The Assessment Office is at 245 Muncy Street, Suite 105, 570-946-5061.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

The seller has to get the parcel number certified before the deed can record

Sullivan County Ordinance 9301-76, the Uniform Parcel Identifier Ordinance, makes it the obligation of the seller, grantor, transferor, or agent to obtain the Uniform Parcel Identifier from the Assessment Office prior to the transfer, and directs the Recorder not to accept a covered document unless it carries an identifier certified with the Assessment Office's embossed seal. As amended June 1, 2004, the identifier is required on all deeds, easements and right-of-way agreements, declarations of trust, leases, and condemnations for right-of-way purposes; mortgages, mortgage assignments, and satisfaction pieces do not need it. Section 6 of the ordinance has the Recorder assess a $25.00 fine on anyone who submits a document that does not comply, and lets the Recorder hold the document after recording until the fine is paid. Send the draft deed to the Assessment Office, 245 Muncy Street, Suite 105, Laporte, 570-946-5061, before the closing date is locked, and allow extra time when the description has changed, because the office asks for a survey when a description is corrected or the parcel changes size.

Clean and Green land adds a 30-day notice and a five-business-day hold

A July 17, 2001 amendment to the Uniform Parcel Identifier Ordinance ties Clean and Green directly to recording. When the parcel is enrolled, the seller must submit the 30-Day Notification of Conveyance in writing to the Assessment Office, and the office then has five business days to process the notice before it certifies the deed. The notice form itself says the current landowner must give it to the County Assessor 30 days prior to any transfer, split-off, or separation of enrolled land. The amendment also says the office may certify before the 30 days run out, but the five business days are the office's to use. Ask at listing whether the land is enrolled, and file the notice as soon as the contract is signed. Recording a Clean and Green amendment or rollback is $28.50 on the Recorder's fee schedule.

Deeds that split or combine parcels are screened for subdivision

An amendment to Ordinance 9301-76 directs the Recorder to verify, or to get a determination from the Land Use Administrator or another official designated by the Sullivan County Planning Commission, that a deed does not constitute a subdivision before recording it, and to reject deeds that do. Subdivision plans record only with an original approval signature from the Planning Commission Chair or Vice Chair, or from the Land Use Administrator on a minor subdivision. A separate county ordinance covers adding an adjoining lot to an existing parcel: the owner records a second deed that describes all the contiguous parcels, states that they are to be considered one for tax and subdivision purposes, and matches word for word a preliminary deed approved in advance by the tax assessor and the county planner. On any sale with a new legal description, a lot addition, or a carved-out piece, call Planning and Development at 570-946-5207 before the deed is drafted.

Delinquent tax certificates are ordered in writing from the Tax Claim Bureau

The Sullivan County Tax Claim Bureau issues a Tax Certificate for delinquent property taxes for $15.00, or a Tax Statement for $10.00. The check is made payable to the Sullivan County Tax Claim Bureau and must be included with a written request that gives the owner's name and the property parcel number, mailed to 245 Muncy Street, Suite 105, P.O. Box 157, Laporte, PA 18626. Because the request travels with a check, order it when title is opened rather than the week of closing. Current-year taxes are a separate inquiry to the local tax collector; the county publishes the collector list on the Assessment page. Tax Claim is at 570-946-5211.

Eagles Mere properties: public sewer within 150 feet, borough rules on septic

Eagles Mere Borough Code Chapter 79 requires every property owner whose property line is within 150 feet of a public sewer line to connect (section 79-3), and section 79-4 bars anyone from connecting to, opening, altering, or disturbing the sewer system without a written permit from the Authority. For properties on septic, Article III lets the Borough's agent inspect any on-lot system on 72 hours' written notice by certified mail, allows the Borough by resolution to require periodic tank pumping with the hauler's receipts submitted to the Borough, and under section 79-12 lets the Borough do the required work itself, charge the owner, and enter a lien when the Sewage Enforcement Officer gives written notice of an imminent health hazard from an owner's failure to maintain, repair, or replace the system. On an Eagles Mere listing, confirm early whether the home is on the public system or on-lot, and ask the seller for pumping receipts and any Borough correspondence. The Borough office is at 915 Laporte Avenue, 570-525-3247.

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Contract to close$400per transaction, billed per file

Listing management$150per listing, from the published rate card

Retainer$0no fixed overhead, no minimum volume

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.

Keep exploring

More from PLS.

FAQ

Sullivan County questions.

Do you provide transaction coordination in Sullivan County, PA?

Yes. Precision Leverage Solutions works exclusively with Keller Williams agents and coordinates transactions throughout Sullivan County and the rest of Pennsylvania, from the ratified contract through settlement. We also serve KW agents in New Jersey and Delaware. Pricing is per file with no retainer.

What is the realty transfer tax in Sullivan County?

How much does it cost to record a deed in Sullivan County?

$69.75 for a deed, on the 2026 fee schedule updated December 31, 2025, through the Sullivan County Prothonotary, Register and Recorder. This is the current figure and reflects the Judicial Computer System fee increase to $41.25 that the office posted as effective December 1, 2025. The fee covers four pages, four names, and one lot or parcel; additional pages over four are $2.00 each, and additional names over four or lots over one are $0.50 each. A mortgage is $59.75 and a mortgage satisfaction is $64.75. An Affidavit of Value recorded with a deed adds $2.00. E-recording is offered through CSC eRecording Solutions and Simplifile. County offices are open Monday through Friday, 8:30 to 4:00.

How much does a transaction coordinator cost in Sullivan County?

Contract-to-close coordination is $400 per transaction in Pennsylvania. Dual agency, transaction licensee service, unrepresented party coordination (FSBO or URB), multi-unit transactions, and listing management are each priced separately and published in full on our pricing page. There are no monthly fees, retainers, or minimum volume requirements.

What has to happen before a deed can be recorded in Sullivan County?

Ready when you are

Hand off your
next Sullivan contract.

Already under contract? Reach out and we will take it from here, no forms required.

Book your discovery call