Transaction Coordinator in Warren County, NJ.

What we handle on a Warren County file

Warren County has 22 municipalities, a count its own description of county government uses, and 19 of them sit in the Highlands Region, which covers 73 percent of the county. On a well file that means the uranium panel Warren is required to run, and for a buyer who plans to build it means Highlands limits. The municipal certificates are short lived and town specific: Phillipsburg will not let anyone occupy a structure without a certificate of habitability, Lopatcong's smoke and carbon monoxide certificate is good for only 30 days, and Washington Borough's certificate starts at $40 but comes with a detailed extinguisher checklist. Every deed records at the courthouse in Belvidere, where a missing Data Recording Page costs $20. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the New Jersey overview for statewide notes.

• KW Command fileBuilds and manages the file in KW Command.
• Every deadlineTracks every deadline and contingency.
• SignaturesRoutes documents for signature.
• Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Transfer tax in Warren County

New Jersey's Realty Transfer Fee is imposed on the seller and runs on two mutually exclusive schedules, which must never be blended. At total consideration of $350,000 or less it is $2.00 per $500 up to $150,000, $3.35 per $500 from $150,000 to $200,000, and $3.90 per $500 from $200,000 to $350,000. Above $350,000 a different schedule applies to the whole amount: $2.90 per $500 up to $150,000, $4.25 per $500 to $200,000, $4.80 per $500 to $550,000, $5.30 per $500 to $850,000, $5.80 per $500 to $1,000,000, and $6.05 per $500 above that. Reduced schedules exist for senior, blind, disabled, and low and moderate income sellers, and a notarized Form RTF-1 must be annexed to the deed to claim one. Consideration over $1,000,000 also triggers the Graduated Percent Fee that replaced the old 1 percent mansion tax on July 10, 2025 under P.L. 2025 c. 69: 1 percent above $1,000,000, 2 percent above $2,000,000, 2.5 percent above $2,500,000, 3 percent above $3,000,000, and 3.5 percent above $3,500,000, charged as a straight percentage of the entire consideration rather than as brackets. Liability for it shifted from the buyer to the seller, and the Division of Taxation is explicit that the operative date is when the deed is submitted for recording, not the closing date. Form RTF-1EE must be annexed to every deed over $1,000,000 and to every commercial transfer. There is no separate Warren County transfer tax.

Recording a deed in Warren County

The Warren County Clerk sits at Warren County Courthouse, 413 Second Street, Belvidere, New Jersey 07823, 908-475-6211. The current recording fee is $40 for the first page of a deed, plus $10 for each additional page. The Clerk's posted State of New Jersey Fee Schedule lists an additional $10 tax abstract after the first on a deed, $6 per name after the first five names on any document, and $10 for the Data Recording Page on paper documents. Mortgage assignments, discharges, postponements, and releases are $40 for the first page plus $10 per page and $10 for each marginal notation after the first, and a notice of settlement is $20 for two parties or $40 for three. The schedule states there is no Homeless Fund fee in Warren County, so do not add the $3 surcharge. The office is open 8:00 to 4:30 and asks visitors to call ahead to schedule an appointment. The records room is 908-475-6011 and public records 908-475-6220. Documents may be submitted in person, by mail, or electronically, and the Clerk offers a charge account for recording fees, certified copies, and map copies. Large map prints are $9 per sheet.

Every paper recording and every electronically recorded deed must include the Warren County Data Recording Page, or the Clerk adds a $20 indexing charge; on paper the page itself carries a $10 fee, and for e-filed documents it is required for deeds only. The GIT/REP form is absolute statewide: Form GIT/REP-3 states that if it is not completed in its entirety, or the settlement agent does not submit the original with the deed, the county clerk will not record the deed. A notarized Form RTF-1 must be annexed to any deed claiming a full or partial Realty Transfer Fee exemption, and Form RTF-1EE must be annexed to every deed over $1,000,000 and every commercial transfer.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Pricing

Transaction coordination in New Jersey is billed per file, not as a monthly retainer. Contract to close is $450 per transaction, and the full rate card including dual agency, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.