Transaction Coordination · Pennsylvania
Transaction Coordinator in Erie County, PA.
Precision Leverage Solutions coordinates real estate transactions in Erie County for Keller Williams agents, from ratified contract through settlement. Realty transfer tax here is 2.0% in most municipalities, 2.5% in Edinboro Borough, deeds record through the Erie County Clerk of Records, Recorder of Deeds Division, and we handle the county and municipal steps that decide whether your file closes on time. Billed per file, no retainer.
At a glanceErie County, PA
Figures from the sections below. Confirm with the issuing office before relying on one for a live file.
What we handle on an Erie County file
Erie County has 38 municipalities, and the extra steps on a file cluster in three of them. The City of Erie charges the buyer a $100 administrative service fee on every taxable transfer and does not let a rental registration pass to a new owner, Wesleyville Borough will not allow a transfer without a sewer lateral certificate, and Edinboro Borough carries the only transfer tax in the county above 2 percent. In Millcreek and Harborcreek, the two largest suburban townships, the sewer code sections we read offer a connection inspection on request, which makes it a negotiation item to raise early. Recording itself is simple: one office in the courthouse in Erie, with e-recording available. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.
Realty transfer tax in Erie County: 2.0% in most municipalities, 2.5% in Edinboro Borough
In 37 of the 38 municipalities the 2026 PA DCED tax register shows the standard split: 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district. The City of Erie is not an exception. Its Article 373, section 373.02, imposes 1 percent and halves it where the school district taxes the same transfer, and the City Treasurer states that a 2 percent tax applies in the city, 1 percent shared between the City and the Erie School District and 1 percent to the Commonwealth. Edinboro Borough is the exception: the Borough's own tax page states a real estate transfer tax of 1.5 percent of property transfers within the Borough, 1.0 percent for the Borough and 0.5 percent for General McLane School District, and the DCED register lists the same 1.0 and 0.5, so an Edinboro transfer totals 2.5 percent. The ordinance behind it is section 24-404 of the borough code, as amended by Ordinances 544 and 556 in 2007, which states a rate of 1.5 percent and also carries the usual clause halving the borough rate when another political subdivision taxes the same transfer, so rely on the Borough page and DCED for the split. The Recorder charges $2.00 to file a Statement of Value, and a REV-183 is needed whenever the deed does not state the full consideration or an exemption is claimed.
Figures from this section. Confirm the municipality before quoting a rate.
Recording a deed in Erie County
The Erie County Clerk of Records, Recorder of Deeds Division sits at Erie County Courthouse, 140 West Sixth Street, Room 121, Erie, PA 16501, 814-451-6246. The current recording fee is $87.00 for a deed, effective December 1, 2025. The December 1, 2025 schedule is the one currently posted by the Recorder. A mortgage is also $87.00, and a mortgage satisfaction, assignment, or release is $59.75. Indexed names over four are $0.50 each, pages over four are $2.00 each, additional parcels are $0.50 each, and a Statement of Value is $2.00. A land contract or installment sale agreement is $59.75, and other instruments are $18.50. The Recorder links Simplifile and CSC for e-recording and Infocon for the online index and images. The office email is recorder@eriecountypa.gov and the fax is 814-451-6213.
The Recorder collects state and local realty transfer tax at recording, so a taxable deed needs the tax or a completed Statement of Value supporting the exemption, with the $2.00 filing fee. The fee schedule prints the county common level ratio factor, and that factor changes every July 1, so pull the current one before preparing a Statement of Value on a family transfer or other non-market deed. Staff are not allowed to give legal advice on documents. The Recorder does not publish a separate checklist of rejection reasons, so on an unusual document call 814-451-6246 before submitting.
Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.
What actually holds up a closing here
City of Erie charges the buyer a $100 administrative service fee, due within five days of recording
Section 105.06 of the City of Erie Codified Ordinances, part of the Real Estate Registry article and last amended by Ordinance 9-2004, requires a $100 administrative service fee to be paid to the City at the time of settlement of all real estate transactions inside the city limits. The fee is the responsibility of the transferee, meaning the buyer, and it must reach the City Engineer's office no later than five days from the filing of the deed with the Erie County Recorder of Deeds. It covers the cost of updating records in the City Engineer's Office, the Sewer and Refuse Bureaus, and the City Treasurer's Office. Transactions exempt under the state realty transfer tax article, 72 P.S. 8101-C, and under 53 Pa.C.S. 6902 are exempt from the fee. A violation carries a fine of up to $300, imprisonment of up to 90 days, or both. Put the $100 on the buyer side of the settlement statement for every taxable City of Erie file and make sure the settlement agent sends it, because it is not collected by the Recorder with the transfer tax.
A City of Erie rental registration does not transfer to the buyer
Article 330 of the City of Erie code makes it unlawful to rent a residential unit without a rental registration and a rental licence issued by the Code Official, and the City describes the program as annual registration with an inspection every two years. Section 330.03(c) states that a residential rental registration shall not be transferred, and a new owner who fails to seek a new registration for each unit within 60 days of the sale or transfer faces proceedings under section 330.99, where after a thirty-day notice of violation the fine is not less than $1,000 per unit for each month the violation exists. Fees are changing. The codified section 330.09 and the City's program page show $40 per standard unit if paid on or before May 15, $65 from May 16 to June 30, and $80 after June 30, with additional inspections at $65. Ordinance 40-2026, passed July 1, 2026 and effective 60 days after passage and approval, raises the standard unit fee to $55 on or before July 15, $100 from July 16 to August 30, and $200 after August 30, raises the additional inspection fee to $100, and deletes the reduced fee schedule for units on a four-year inspection cycle. Short-term rentals stay at $80, $130, and $160. Ask the Bureau of Code Enforcement which schedule applies to the registration your buyer is filing. Registration requires that delinquent refuse, sewer, and water fees and other City fees and liens on the units be paid, and any responsible agent named by the owner must reside in Erie County. The Bureau is at 626 State Street, Room 407, 814-870-1473.
Wesleyville Borough requires a sewer lateral certificate before any transfer
Wesleyville Borough states that a sewer lateral inspection is required before any property within the Borough can be transferred. Section 18-108 of the borough code, added in 2006 and last amended by Ordinance 2014-002 on May 28, 2014, makes it unlawful to sell or transfer real property connected to the Borough sanitary sewer without first securing a certificate of inspection and compliance, with exceptions for transfers involving the Borough and transfers by court action. The Borough's sewer lateral page lists a full inspection with camera and certification at $200 and a partial inspection with certification only at $100. The code text still shows an initial fee of $180 and a $40 reinspection fee, both changeable by resolution, so quote the Borough page figures and confirm them when you order. Scheduling takes approximately two weeks depending on contractor availability. If the property does not pass, repairs must be completed before the sale, or funds to cover the work must be placed in escrow with the repairs completed within 90 days of closing. The Borough office is at 3421 Buffalo Road, 814-899-9124.
Millcreek and Harborcreek offer a sewer connection inspection on written request
The sewer use sections we read in these two townships provide an inspection on request and do not state a sale requirement. Millcreek Township section 102-41F says that, upon written request by the property owner, a prospective purchaser, or an agent or contractor of either, the Township shall have authority to inspect a property to determine whether its connections to the sanitary sewer comply. Harborcreek Township section 360-27F says that on the same kind of written request the Authority may inspect, with fees and forms set by its rules and regulations. Neither section makes that inspection a condition of sale, and other township or authority rules were not reviewed, so confirm with the township on a file where it matters. The Millcreek Township Sewer Authority Rules and Regulations, adopted March 30, 2004, require the request form to come with a written authorization signed by the property owner and all fees. They describe an inspection that checks downspouts, camera images from the main to the building, and floor drains and internal connections, and they set a $100.00 base fee with added charges of $150.00 for dye testing downspouts and $250.00 for televising under the basement floor or the building sewer; confirm the current fee with the Township before quoting it. Because an unlawful stormwater connection found on a requested inspection is then enforced under the ordinance, decide with the client before ordering one, and write it into the agreement of sale as a contingency if the buyer wants it.
Edinboro Borough rentals need an annual licence and a local agent
Edinboro Borough's regulated rental ordinance, Ordinance 585 of 2011 as last amended by Ordinance 627 on June 10, 2024, requires a residential rental licence or short-term rental licence before a tenant occupies. The licence year runs January 1 to December 31 and section 5-251.2 allows no proration of the yearly fee for any reason, so a buyer closing late in the year pays a full year. Each unit is inspected at least once in any two-year period, and the Borough's code enforcement page also asks for a mechanical safety checklist by December 1 each year and an updated tenant list each time a unit's tenancy changes. Every owner must designate a responsible local agent who lives on the premises or within one hour of the borough boundary. A short-term rental licence is personal to the owner and does not run with the property, so a buyer must apply before renting it short term. The annual fee is set by Council resolution; the Zoning Administrator is at 814-734-1812, extension 130. Remember the 2.5 percent transfer tax on the same file.
Pricing
Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.
Where these figures come from
The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.
- Erie County Recorder of Deeds
- Erie County Recorder of Deeds fee schedule, effective December 1, 2025
- Erie County Planning, Subdivisions and Land Development (38 municipalities)
- PA DCED Municipal Statistics, 2026 tax register
- City of Erie Article 373, Realty Transfer Tax
- City of Erie Treasurer
- Edinboro Borough realty transfer tax ordinance
- Edinboro Borough taxes and budget
- City of Erie Article 105, Real Estate Registry
- City of Erie Article 330, Landlord and Rental
- City of Erie Ordinance 40-2026, Landlord and Rental Amendment
- City of Erie Bureau of Code Enforcement
- City of Erie Residential Rental Registrations
- Wesleyville Borough sewer lateral inspection
- Wesleyville Borough Code section 18-108
- Millcreek Township Code, Sewer Use
- Millcreek Township Sewer Authority Rules and Regulations
- Harborcreek Township Code Chapter 360, Sewers and Sewage Disposal
- Edinboro Borough regulated rental ordinance
- Edinboro Borough zoning and code enforcement
- PA Department of Revenue, Realty Transfer Tax
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FAQ
Erie County questions.
Do you provide transaction coordination in Erie County, PA?
Yes. Precision Leverage Solutions works exclusively with Keller Williams agents and coordinates transactions throughout Erie County and the rest of Pennsylvania, from the ratified contract through settlement. We also serve KW agents in New Jersey and Delaware. Pricing is per file with no retainer.
What is the realty transfer tax in Erie County?
In 37 of the 38 municipalities the 2026 PA DCED tax register shows the standard split: 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district. The City of Erie is not an exception. Its Article 373, section 373.02, imposes 1 percent and halves it where the school district taxes the same transfer, and the City Treasurer states that a 2 percent tax applies in the city, 1 percent shared between the City and the Erie School District and 1 percent to the Commonwealth. Edinboro Borough is the exception: the Borough's own tax page states a real estate transfer tax of 1.5 percent of property transfers within the Borough, 1.0 percent for the Borough and 0.5 percent for General McLane School District, and the DCED register lists the same 1.0 and 0.5, so an Edinboro transfer totals 2.5 percent. The ordinance behind it is section 24-404 of the borough code, as amended by Ordinances 544 and 556 in 2007, which states a rate of 1.5 percent and also carries the usual clause halving the borough rate when another political subdivision taxes the same transfer, so rely on the Borough page and DCED for the split. The Recorder charges $2.00 to file a Statement of Value, and a REV-183 is needed whenever the deed does not state the full consideration or an exemption is claimed.
How much does it cost to record a deed in Erie County?
$87.00 for a deed, effective December 1, 2025, through the Erie County Clerk of Records, Recorder of Deeds Division. The December 1, 2025 schedule is the one currently posted by the Recorder. A mortgage is also $87.00, and a mortgage satisfaction, assignment, or release is $59.75. Indexed names over four are $0.50 each, pages over four are $2.00 each, additional parcels are $0.50 each, and a Statement of Value is $2.00. A land contract or installment sale agreement is $59.75, and other instruments are $18.50. The Recorder links Simplifile and CSC for e-recording and Infocon for the online index and images. The office email is recorder@eriecountypa.gov and the fax is 814-451-6213.
How much does a transaction coordinator cost in Erie County?
Contract-to-close coordination is $400 per transaction in Pennsylvania. Dual agency, transaction licensee service, unrepresented party coordination (FSBO or URB), multi-unit transactions, and listing management are each priced separately and published in full on our pricing page. There are no monthly fees, retainers, or minimum volume requirements.
What is the City of Erie $100 administrative service fee on a real estate closing?
Section 105.06 of the City of Erie Codified Ordinances, part of the Real Estate Registry article and last amended by Ordinance 9-2004, requires a $100 administrative service fee to be paid to the City at the time of settlement of all real estate transactions inside the city limits. The fee is the responsibility of the transferee, meaning the buyer, and it must reach the City Engineer's office no later than five days from the filing of the deed with the Erie County Recorder of Deeds. It covers the cost of updating records in the City Engineer's Office, the Sewer and Refuse Bureaus, and the City Treasurer's Office. Transactions exempt under the state realty transfer tax article, 72 P.S. 8101-C, and under 53 Pa.C.S. 6902 are exempt from the fee. A violation carries a fine of up to $300, imprisonment of up to 90 days, or both. Put the $100 on the buyer side of the settlement statement for every taxable City of Erie file and make sure the settlement agent sends it, because it is not collected by the Recorder with the transfer tax.
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