Transaction Coordination · Pennsylvania

Transaction Coordinator in Greene County, PA.

Precision Leverage Solutions coordinates real estate transactions in Greene County for Keller Williams agents, from ratified contract through settlement. Realty transfer tax here is 2.0%, deeds record through the Greene County Register and Recorder, and we handle the county and municipal steps that decide whether your file closes on time. Billed per file, no retainer.

Greene CountyEvery Pennsylvania county covered

At a glanceGreene County, PA

Transfer tax2.0%realty transfer tax

Recording fee$69.75for a deed of any form

PLS, per file$400contract to close, billed per file with no retainer

Figures from the sections below. Confirm with the issuing office before relying on one for a live file.

What we handle on a Greene County file

Greene County has 26 municipalities, six boroughs and twenty townships, and all of them record through one Register and Recorder office on High Street in Waynesburg. That office runs on paper habits a coordinator has to plan around: three separate checks on any deed with transfer tax, two completed Statements of Value, a tax map parcel number on every document, and no money handled after 4:00 PM. The municipal layer is thin but not empty. Franklin Township, whose municipal office carries a Waynesburg address, writes a Certificate of Occupancy into its zoning ordinance for any property sold or exchanged. Add coal, oil and gas paperwork and Clean and Green acreage, and most Greene County delays trace back to the courthouse packet, not to an inspection calendar. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

On every Greene County fileFrom ratified contract through settlement

KW Command fileBuilds and manages the file in KW Command.
Every deadlineTracks every deadline and contingency.
SignaturesRoutes documents for signature.
Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Greene County: 2.0%

Realty transfer tax in Greene County totals 2 percent: 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district. The Register and Recorder states the rate as one percent state and one percent local, and the PA DCED Municipal Statistics 2026 tax register lists 0.5% municipal and 0.5% school district for all 26 municipalities, including Waynesburg Borough, Franklin Township, Cumberland Township, Carmichaels Borough, and Morgan Township. No municipality in the register exceeds the standard local rate. The Recorder requires two fully completed REV-183 Realty Transfer Tax Statement of Value forms: one is counted as pages of the document and the other goes to the Pennsylvania Department of Revenue. The office also states that Statements of Value must be submitted with all oil and gas related documents, and that grantor and grantee are jointly and severally liable for the tax.

Where the 2% goesRealty transfer tax split, as described here

1%Commonwealth

0.5%Municipality

0.5%School district

Commonwealth1%
Municipality0.5%
School district0.5%

Recording a deed in Greene County

The Greene County Register and Recorder sits at 10 East High Street, 1st Floor, Room 100, Waynesburg, PA 15370, 724-852-5369. The current recording fee is $69.75 for a deed of any form, effective November 17, 2025. The current Schedule of Fees, revised November 17, 2025, lists a deed of any form and a mortgage at $69.75 each, with a satisfaction piece, release, mortgage assignment, and subordination at $61.75, an easement or right of way at $59.75, and a power of attorney at $20.50. Every fee includes up to four pages and four names; additional pages are $2.00 each and additional names are $0.50 each, counting all pages. Three checks are required on a document with transfer tax (recording fee, 1% state tax, 1% local tax), payable to Recorder of Deed. The office is open Monday through Friday 8:30 to 4:30, but no monetary transactions take place after 4:00 PM and the office asks customers to arrive before 3:30. The Deputy Recorder of Deeds line is 724-852-5283. A self addressed stamped envelope of appropriate size is required.

Recording officeWhere the deed goes

OfficeGreene County Register and Recorder
Address10 East High Street, 1st Floor, Room 100, Waynesburg, PA 15370
Phone724-852-5369
Deed recording fee$69.75 for a deed of any form, effective November 17, 2025

The Greene County Tax Parcel Number Ordinance, enacted April 18, 2013 and effective May 21, 2013, requires at Section 7 that all documents pertaining to real estate presented for recording carry the Greene County tax parcel number, and the Recorder lists a missing tax map parcel identification number (PIN) as a reason for rejection. The same list rejects a document that lacks the township or borough, a document date, original signatures, a signed Certificate of Residence, a 2 inch top margin on the first page, or 12 point or larger type; an acknowledgment dated before the document; an uninitialed handwritten or white out correction; an illegible notary stamp; fewer than two completed Statements of Value on a taxable transfer; and anything other than three separate checks. A re-recorded document must state why it is being re-recorded and carry new signatures and new acknowledgments.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Franklin Township Certificate of Occupancy when a property is sold

Franklin Township, with its office at 568 Rolling Meadows Road, Waynesburg, has a Zoning Ordinance (May 1991, as amended through 2022) that reaches sales. Section 145(A) lists three triggers: no structure erected, constructed, reconstructed, removed, extended or moved, no property sold or exchanged, and no land or building changed in use under a zoning permit shall be occupied or used, in whole or in part, for any use whatsoever until the owner or authorized agent has been issued a Certificate of Occupancy from the Zoning Officer indicating that the building or use complies with the zoning regulations. No certificate is issued until the Zoning Officer has inspected the premises and found them in compliance with the Zoning Ordinance. The fee schedule printed in the ordinance lists occupancy permits issued with no new construction at $50. The Township publishes no resale certificate form or procedure online, so how it applies the sold or exchanged language to an ordinary resale of an existing home is not confirmed. This is a zoning compliance check, not a full property maintenance inspection, but a nonconforming use, an unpermitted addition, or an unpermitted conversion surfaces here. Call the Township at 724-627-5473 when the agreement is signed, ask whether a certificate is required for the sale, and if it is, have it in hand before the buyer takes possession.

Three checks, two Statements of Value, and a 4:00 PM money cutoff

The Greene County Register and Recorder publishes a Recording Requirements and Reasons for Rejection sheet, and it differs from neighboring counties in ways that bounce packets. Three checks are required on any document with transfer tax: one for the recording fee, one for the 1% state tax, and one for the 1% local tax, each payable to Recorder of Deed. Two fully completed Realty Transfer Tax Statement of Value forms are required, one of which is counted in the page total and one of which is sent to the Department of Revenue. A Certificate of Residence must be signed, the first page needs a 2 inch top margin, and type must be 12 point or larger. The office posts that no monetary transactions take place after 4:00 PM because of end of day closeout and asks customers to arrive before 3:30, so a same day recording has to be at the counter by mid afternoon. Count every page, including the Statement of Value, when you compute the $2.00 per page charge over four pages.

A changed legal description needs a survey before the parcel number issues

The Greene County Tax Parcel Number Ordinance (enacted April 18, 2013) does more than require a parcel number on the deed. Under Section 6, if the conveyance represents a change of size or description of the real estate, the owner must provide the Tax Assessment Office with a metes and bounds description based on a precise and accurate survey, or a recorded plan and lot number with references to the recorded subdivision plan and Plat Book and page. The plan or survey must be prepared by a professional land surveyor, and the metes and bounds description printed on the document presented for a tax parcel number must match the recorded plan or survey. A properly recorded subdivision, land development, or condominium plan with metes and bounds that was prepared before the ordinance took effect is accepted. Under Section 5, where one existing deed describes several lots or tracts, a separate tax parcel identifier is assigned to each one. On any split, lot line change, or out sale from a larger farm tract, get the surveyor engaged at contract. The Assessment Office is at 93 East High Street, Room 202, Waynesburg, 724-852-5211.

Oil, gas, and lease documents carry extra recording rules

Greene County's recording office is built around mineral activity, and two rules apply specifically to it. The Register and Recorder states that Realty Transfer Tax Statements of Value are required to be submitted with all oil and gas related documents. Section 7 of the Tax Parcel Number Ordinance states that all leases, including subsurface leases, must have the Greene County tax map number for each surface parcel affixed to the document. The fee schedule prices these separately from a deed: a lease, assignment of lease, memorandum, ratification, and declaration of pooling are $20.50 each, a release of lease is $28.50, and a 30 year lease is $61.75. The office also records mine subsidence maps and highway maps at $15.00 for the first page and $3.00 for each additional page. When a sale includes or reserves oil, gas, or coal interests, confirm with the Deputy Recorder at 724-852-5283 which instrument type and fee apply before cutting the three checks.

Tax Claim lien certificates run on the control number

The Greene County Tax Claim Bureau provides a lien certificate for any property stating whether there are delinquencies, at $15.00 per parcel, and also offers the service online. Printouts showing what is owed are $1.00 per page. The Bureau is on the first floor of the County Office Building at 93 East High Street, Waynesburg, 724-852-5232, and is open Monday through Friday 8:30 AM to 4:00 PM, half an hour less than most county offices. Greene County identifies property for tax purposes by a control number in addition to the parcel number; the county states that the control number is required by the Tax Claim Bureau and the Treasurer's office and appears on the tax bill, and the Assessment Office will supply it at 724-852-5211. Unpaid taxes are filed with the Bureau on January 15 of each year, and a tax lien attaches without being filed in the Prothonotary's office, so a clean judgment search does not replace the certificate.

Clean and Green split-offs and the seven year rollback

The Greene County Assessment Office administers Clean and Green, and its guidelines spell out the exposure on a sale. A landowner who breaches the covenant owes seven years of rollback taxes at 6% simple interest per year. A split-off for a residence is limited to two acres per year (three where the municipality requires a three acre minimum), and cumulative split-offs may never exceed the lesser of 10 acres or 10% of the land originally enrolled; rollback is due only on the land split off. A separation into tracts that each stay in agricultural use, agricultural reserve, or forest reserve, usually at least 10 acres each, triggers no rollback. Oil and gas development carries a limited rollback on the area devoted to the activity. Voluntary removal requires notice to the county assessor by June 1 of the year before the tax year of removal, with rollback due on the request. The guidelines state a $67.50 filing fee for a new application; the county's FAQ breaks that figure into parts that do not add up to it, so confirm the amount before writing the check. On any acreage sale, confirm enrollment at 724-852-5211 before the agreement is drafted.

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Contract to close$400per transaction, billed per file

Listing management$150per listing, from the published rate card

Retainer$0no fixed overhead, no minimum volume

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.

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FAQ

Greene County questions.

Do you provide transaction coordination in Greene County, PA?

Yes. Precision Leverage Solutions works exclusively with Keller Williams agents and coordinates transactions throughout Greene County and the rest of Pennsylvania, from the ratified contract through settlement. We also serve KW agents in New Jersey and Delaware. Pricing is per file with no retainer.

What is the realty transfer tax in Greene County?

How much does it cost to record a deed in Greene County?

$69.75 for a deed of any form, effective November 17, 2025, through the Greene County Register and Recorder. The current Schedule of Fees, revised November 17, 2025, lists a deed of any form and a mortgage at $69.75 each, with a satisfaction piece, release, mortgage assignment, and subordination at $61.75, an easement or right of way at $59.75, and a power of attorney at $20.50. Every fee includes up to four pages and four names; additional pages are $2.00 each and additional names are $0.50 each, counting all pages. Three checks are required on a document with transfer tax (recording fee, 1% state tax, 1% local tax), payable to Recorder of Deed. The office is open Monday through Friday 8:30 to 4:30, but no monetary transactions take place after 4:00 PM and the office asks customers to arrive before 3:30. The Deputy Recorder of Deeds line is 724-852-5283. A self addressed stamped envelope of appropriate size is required.

How much does a transaction coordinator cost in Greene County?

Contract-to-close coordination is $400 per transaction in Pennsylvania. Dual agency, transaction licensee service, unrepresented party coordination (FSBO or URB), multi-unit transactions, and listing management are each priced separately and published in full on our pricing page. There are no monthly fees, retainers, or minimum volume requirements.

Does Franklin Township in Greene County require a Certificate of Occupancy when a property is sold?

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