Transaction Coordinator in Indiana County, PA.

What we handle on an Indiana County file

Indiana County's assessment office counts 37 municipalities that levy a real estate tax plus White Township, which levies none, and 11 school districts across more than 48,000 parcels. The Recorder of Deeds in Indiana will not accept any instrument without a Uniform Parcel Identifier and a named municipality, and deeds in Black Lick, Canoe, and Young townships also have to name the school district. Inside Indiana Borough, home to the university rental market, every non-owner-occupied building needs a Borough occupancy license, so an investor purchase there carries a municipal step that an owner-occupied sale does not. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

• KW Command fileBuilds and manages the file in KW Command.
• Every deadlineTracks every deadline and contingency.
• SignaturesRoutes documents for signature.
• Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Indiana County: 2.0%

The total is 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district in the standard Indiana County split, and the Recorder collects it as one check for the 1% state tax and one check for the 1% local tax. Indiana Borough's section 414-21 imposes 1% and drops to one half of that rate automatically where another political subdivision taxes the same transfer. The 2026 DCED tax register shows the 0.5% and 0.5% split for most municipalities. It lists Black Lick, Canoe, and Young townships at doubled figures only because each has two school district rows, and the Recorder requires the deed to state the school district in those three townships. The register shows no municipal share for three boroughs. In Plumville and Smicksburg it lists the full 1% local tax under the school district (Marion Center Area and Armstrong), so the total there is still 2.0%. In Shelocta it lists only a 0.5% school district share and no borough share, which would make 1.5% in total, while the Recorder's instructions call for a 1% local check on every taxable deed, so confirm the local figure on a Shelocta file with the Recorder at 724-465-3860 before you draft the settlement statement. A Statement of Value (form REV-183) must accompany a transfer unless the deed clearly states the exemption, and a deed covering more than one municipality must state the percentage division of the tax.

1%Commonwealth

0.5%Municipality

0.5%School district

• Commonwealth1%
• Municipality0.5%
• School district0.5%

Recording a deed in Indiana County

The Indiana County Recorder of Deeds sits at Indiana County Courthouse, 825 Philadelphia Street, Indiana, PA 15701, 724-465-3860. The current recording fee is $91.75 for a deed of up to four pages and four names, effective December 1, 2025. This is the current schedule published by the Recorder. Additional pages after four are $2.00 each and additional names after four are $0.50 each. A mortgage is also $91.75. Add $1.00 if no stamped, self-addressed envelope is included, and expect a $5 rejection fee on returned documents. A taxable deed takes three checks payable to the Recorder of Deeds for the exact amounts: recording fees, the 1% local transfer tax, and the 1% state transfer tax. The office is open Monday through Friday, 8:00 to 4:00. Documents are accepted in person, by mail, or by e-recording through CSC and Simplifile. The office does not currently accept e-notarizations, and an e-recording that would require staff to print extra pages, such as a trust copy for the Department of Revenue or the original deed with a corrective deed, has to go in on paper.

• OfficeIndiana County Recorder of Deeds
• AddressIndiana County Courthouse, 825 Philadelphia Street, Indiana, PA 15701
• Phone724-465-3860
• Deed recording fee$91.75 for a deed of up to four pages and four names, effective December 1, 2025

The Uniform Parcel Identifier, in the 00-000-000 format, must be on every real estate document along with the municipality, and the county rule states that the Recorder shall not accept any instrument that lacks it. The Tax Assessment Office assigns identifiers, within one business day once the required information is presented, when a parcel is subdivided or combined. Deeds and mortgages must carry a signed Certificate of Residence with the certified grantee or mortgagee address. If a Statement of Value is filed, it needs the assessed value from the Tax Assessment Office, the correct common level ratio, and the reason for exemption, in two originals, one of which counts as a page of the recording. The first page needs a 3 inch top margin, and the acknowledgment date cannot be earlier than the document date.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.