Transaction Coordinator in Mercer County, PA.

What we handle on a Mercer County file

Mercer County has 47 municipalities, and four of them (Hermitage, Sharon, Farrell, and Greenville) charge more than the usual 1 percent local transfer tax, so the net sheet depends on which side of a municipal line the house sits. The county also started certifying a Uniform Parcel Identifier on every recorded document on January 5, 2026, with a separate $20 check to Tax Assessment. On the municipal side the recurring item is the sewer connection: Hermitage, Farrell, and the Grove City sewer service area all require a passing inspection or certification before a property changes hands, while Greenville dropped its transfer inspection in April 2025. Investor files add a rental licence that does not follow the deed in Sharon, Hermitage, and Farrell. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

• KW Command fileBuilds and manages the file in KW Command.
• Every deadlineTracks every deadline and contingency.
• SignaturesRoutes documents for signature.
• Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Mercer County: 2.0% in most municipalities, up to 3.5%

The Commonwealth takes 1 percent and the local side takes 1 percent in most of the county, which the 2026 DCED tax register generally lists as 0.5 percent municipal and 0.5 percent school district. Four municipalities are higher, and each is confirmed by the municipal code and by the Recorder of Deeds fee bill. The City of Hermitage imposes 1 percent under section 24-301 and an additional 1.5 percent under section 24-302 of its code (last amended by Ordinance 11-2025, effective January 1, 2026). Section 24-302 fixes the total at 2.5 percent, reduced by 0.5 percent only if the school district also taxes the transfer, so the local side is 2.5 percent and the total with the state share is 3.5 percent. The City of Sharon imposes 2.5 percent under section 860.04 of its codified ordinances (last amended by Ordinance 15-2025, passed January 14, 2026), with the same 0.5 percent reduction when the school district also taxes the transfer; the DCED register shows 2.0 percent city and 0.5 percent school district, for 3.5 percent in total. The City of Farrell levies 1 percent under section 336-12 plus an additional 1 percent under section 336-18, for 3.0 percent in total. Greenville Borough levies 2 percent locally under section 491-20 (1.5 percent borough and 0.5 percent school district, adopted by Ordinance 1674 on November 24, 2025), for 3.0 percent in total. The Recorder of Deeds fee bill lists the same local rates: Hermitage 2.5 percent, Sharon 2.5 percent, Farrell 2 percent, and Greenville 2 percent. Older notices still posted on the Recorder fee page show earlier, lower rates for Hermitage and Sharon, so work from the fee bill and the city codes, and call the Recorder at 724-662-3800 if a figure is in doubt. A REV-183 Statement of Value costs an extra $2.00 to record and goes in as an original and one copy, and a deed with transfer tax in more than one municipality must state the division of the tax.

• Most municipalities2%
• Highest rate in the county3.5%

Figures from this section. Confirm the municipality before quoting a rate.

Recording a deed in Mercer County

The Mercer County Recorder of Deeds sits at 125 South Diamond Street, Suite 109, Mercer, PA 16137, 724-662-3800. The current recording fee is $71.25 for a deed, effective December 1, 2025. This is the current figure: the Recorder raised the $70.25 fee to $71.25 on December 1, 2025 under Act 45 of 2025, and the fee bill revised in 2026 still shows $71.25. The base fee includes four pages, four names, and one parcel. Each additional page is $2.00 and each additional parcel or name is $0.50. The Statement of Value is never part of the four-page base and always adds $2.00. Payment is cash or check only, payable to Mercer County Recorder of Deeds, and checks must show the account holder address and phone number. The office is open weekdays 8:30 to 4:30, stops accepting e-recordings at 3:00 p.m., and does not record walked-in documents after 4:00 p.m. E-recording runs through Simplifile, CSC, and ePN. Returned documents cost $5.00 the first time, $10.00 the second, and $20.00 each time after that. Originals normally come back in two to three weeks, and a stamped, self-addressed envelope is required.

Every deed, mortgage, satisfaction, easement, and lease needs a UPI certification stamp from the Mercer County Tax Assessment Office before the Recorder will take it, under county Ordinance 2026-001, passed November 20, 2025 and effective January 5, 2026. The fee is $20.00 per UPI number with no cap, paid by a separate check payable to Mercer County Tax Assessment, and it cannot be folded into the recording check. The UPI is the existing tax parcel number, and it must appear at the top left of the first page and immediately before each parcel description, with a 2-inch top margin. Assessment checks the grantor names, municipality, the being clause, and the legal description against county records and rejects mismatches. Walk-in submissions after 3:00 p.m. are processed the next business day, and mailed or e-recorded documents are routed to Assessment by the Recorder. Wills, general powers of attorney, and deeds of dedication to a municipality for a road are exempt. A completed and signed certificate of residence is required on all deeds, mortgages, articles of agreement, and assignments, and the current Statement of Value form must accompany transfers.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.