Transaction Coordination · Pennsylvania

Transaction Coordinator in Potter County, PA.

Precision Leverage Solutions coordinates real estate transactions in Potter County for Keller Williams agents, from ratified contract through settlement. Realty transfer tax here is 2.0%, deeds record through the Potter County Register of Wills and Recorder of Deeds, and we handle the county and municipal steps that decide whether your file closes on time. Billed per file, no retainer.

Potter CountyEvery Pennsylvania county covered

At a glancePotter County, PA

Transfer tax2.0%realty transfer tax

Recording fee$74.75for a deed

PLS, per file$400contract to close, billed per file with no retainer

Figures from the sections below. Confirm with the issuing office before relying on one for a live file.

What we handle on a Potter County file

Potter County lists 30 municipalities on its own site, six boroughs and 24 townships, spread across school districts that do not follow township lines. That is why the Recorder of Deeds requires a deed for land in Hector or Allegany Township to name the school district. The county also publishes transfer forms most counties do not have, including a State Forest Camp Transfer Permit and a mobile home transfer permit, because camps on leased state forest land and trailers change hands here all the time. Recording itself is flexible, with three e-recording vendors, and the first municipal trap is in Shinglehouse, where a sewer lateral certificate is a condition of transferring title. Once your deal is ratified, PLS builds and manages the file in KW Command, tracks every deadline and contingency, routes documents for signature, and coordinates with lender, title, attorneys, and the co-op agent. See the full transaction coordination service for the complete scope, and the Pennsylvania overview for statewide notes.

On every Potter County fileFrom ratified contract through settlement

KW Command fileBuilds and manages the file in KW Command.
Every deadlineTracks every deadline and contingency.
SignaturesRoutes documents for signature.
Every partyCoordinates with lender, title, attorneys, and the co-op agent.

Realty transfer tax in Potter County: 2.0%

Potter County is uniform at 2 percent: 1% to the Commonwealth, 0.5% to the municipality, and 0.5% to the school district. The Recorder's 2026 fee schedule states the split as 1% local realty and 1% PA realty. The PA DCED 2026 tax register shows 0.5% municipal and 0.5% school district for 28 of the 30 municipalities; it lists Allegany Township and Hector Township twice each, once for each of their two school districts, at 1% municipal and 1% school district on every row, which conflicts with the Recorder's published 1% local rate, so confirm those two with the Recorder at 814-274-8370 before the settlement statement is final. The Recorder requires two checks payable to Recorder of Deeds on a taxable transfer, one for the 1% state tax and one for the 1% local tax plus filing fees, and requires a fully completed REV-183 Statement of Value unless tax is paid or a family transfer exemption is clearly stated in the deed.

Where the 2% goesRealty transfer tax split, as described here

1%Commonwealth

0.5%Municipality

0.5%School district

Commonwealth1%
Municipality0.5%
School district0.5%

Recording a deed in Potter County

The Potter County Register of Wills and Recorder of Deeds sits at Gunzburger Building, One North Main Street, 1st Floor, Coudersport, PA 16915, 814-274-8370. The current recording fee is $74.75 for a deed, on the 2026 fee schedule (revised February 2026). This is the current schedule; it prints a revision date rather than an effective date. A mortgage is also $74.75, a satisfaction piece, mortgage release, mortgage assignment, land contract, or right of way is $59.75, and a preferential assessment filing is $18.50. Deeds and mortgages add $0.50 for each parcel over one, $0.50 for each name over four, and $2.00 for each page over four. E-recording runs through CSC, Simplifile, and Indecomm, and records are available remotely through Landex. Every mailed request needs a self-addressed stamped envelope large enough for the documents, and every check must show the account holder's address. The office also offers a free record and fraud alert that emails or texts an owner when a document is filed against a name or tax parcel ID.

Recording officeWhere the deed goes

OfficePotter County Register of Wills and Recorder of Deeds
AddressGunzburger Building, One North Main Street, 1st Floor, Coudersport, PA 16915
Phone814-274-8370
Deed recording fee$74.75 for a deed, on the 2026 fee schedule (revised February 2026)

The Recorder's county-specific requirements are short and firm. The Potter County Tax Map ID should be on all documents in the correct format. The municipality must be listed, and for Hector Township or Allegany Township the school district must be listed on the deed. A deed covering more than one municipality must state the percentages of consideration allocated to each. Deeds, mortgages, and assignments need a signed certified grantee or mortgagee address. A taxable transfer needs two checks payable to Recorder of Deeds, and a transfer without tax paid needs the REV-183 unless a family exemption is stated in the deed.

Recording fees and transfer tax rates for every county we coordinate in are collected side by side on our recording fee and transfer tax reference.

What actually holds up a closing here

Hector and Allegany Township deeds must name the school district

Potter County's recording requirements state that the municipality must be listed on the document and that, for a municipality with two different school districts, Hector Township or Allegany Township, the school district must be listed on the deed. The 2026 fee schedule repeats the rule and adds that conveyances with multiple municipalities must state the percentages of consideration to be allocated in the deed. The PA DCED register shows why: Hector Township is split between the Galeton Area and Northern Potter school districts, and Allegany Township between the Coudersport Area and Northern Potter school districts, so the local half of the transfer tax cannot be distributed until the district is known. Confirm the school district from the tax bill or the Assessment Office, 814-274-0517, at contract, and have the deed preparer put it in the description along with the Potter County Tax Map ID in the correct format. The Recorder is at 814-274-8370.

State forest camps and mobile homes transfer on county permit forms

The Potter County Assessment Office publishes a State Forest Camp Transfer Permit, which it says is issued for all State Forest Camps being transferred from one owner to another. The camp owner is responsible for completing it with the municipality, tax parcel ID, camp number and name, and the signatures of both sellers and buyers, and returning it to the Assessment Office, 1 North Main Street, Suite 111, Coudersport. That county form updates the assessment record; it does not move the lease. The land under a state forest camp is leased from the Department of Conservation and Natural Resources, and DCNR states that selling the cabin and transferring the lease are two separate actions: the seller gets an Assignment of Forest Camp Lease from the forest district office, both parties sign it before a notary, the district inspects the campsite, and the Bureau of Forestry then issues a new lease to the buyer, a process DCNR says normally takes four weeks. A separate county Mobile Home or House Trailer Transfer Permit covers every mobile home changing owners: it requires the landowner or park information, the year, make, model, size, and serial number, the purchase price, and the buyer's signature, and a copy of the title or title paperwork must be attached. The form adds that if the trailer is being moved, a removal permit must be obtained from the tax collector. Neither county form prints a fee. Start the DCNR assignment as soon as a camp goes under agreement, and send the county permit to Assessment the day of settlement. The office is 814-274-0517.

Shinglehouse requires a sewer lateral certificate to transfer title

Shinglehouse Borough Ordinance No. 285, adopted October 9, 2018 and effective January 1, 2019, requires in section 108 that prior to the sale of property containing any structure with a building sewer line, the owner have the sewer lateral inspected and determined to be in satisfactory condition. The Borough then issues a Sewer Lateral Certificate of Compliance, which the ordinance makes a requirement for transfer of title. Satisfactory condition is shown either by a Borough-approved closed circuit television inspection of the private lateral, done by a contractor the Borough has approved or by Borough personnel, or by final approval of a Borough building permit for a replacement lateral. All repair or replacement work must be completed before transfer of title; alternatively, if the Borough permits, funds sufficient to complete the work within six months may be held in escrow. The seller is responsible for disclosing the requirement and the property's compliance status to prospective purchasers. Under section 111 a certificate is effective for ten years after the Borough inspects and approves completed alterations, repairs, or connections to the lateral, section 112 leaves the fee to Borough resolution, and section 113 sets a fine of $300.00 to $1,000.00 per violation. Section 108 exempted a property already listed or under contract when the ordinance was approved only until that contract expired. Order the camera inspection at listing. The Borough office is 814-697-6711.

Non-owner-occupant buyers file the Act 29 contact form with Assessment

Act 29 of 2026 (House Bill 858, approved July 20, 2026 and effective September 18, 2026) added Chapter 25 to Title 68, and the Potter County Assessment Office posts its Property Owner Contact Information Form on the Tax Claim and Assessment page. The form states that owner-occupant real property, meaning property owned and occupied by an individual as a principal residence and domicile, is exempt. For a covered property purchased on or after that date, the required contact information must be submitted to the chief assessor within 30 days of purchase, and updates are due within 30 days after a change. A business or limited liability company owner must also name an individual with the authority and ability to repair, maintain, or remedy a code violation at the property. The certification on the form notes that a county may levy a fine of up to $500 against an owner or representative who intentionally or knowingly provides false or incorrect contact information or intentionally or knowingly fails to update required information. Potter County accepts the form by mail at 1 North Main Street, Suite 111, Coudersport, by fax at 814-274-3358, or by email. Hand it to every camp, rental, and second-home buyer at closing.

Clean and Green land needs the 30-day conveyance notice

Potter County posts the Notification of Conveyance form for enrolled land, which states that the current landowner must provide the information to the County Assessor 30 days prior to any proposed transfer, split-off, or separation of land enrolled under the act. The county's Clean and Green guide says no roll-back tax is charged when the property is sold or transferred to another party, and that the roll-back, up to seven years of tax difference plus 6 percent interest per year, falls on whoever owns the land when the use changes to an ineligible one. The guide limits a split-off to two acres a year and to the lesser of 10 percent of the original tract or 10 acres in total. Because the approved application is recorded with the Recorder of Deeds, title will show the enrollment; the transaction coordinator's job is to get the notice to the Assessment Office, 1 North Main Street, Suite 111, Coudersport, 814-274-0517, as soon as the agreement is signed and to tell the buyer in writing what a change of use would cost.

Coudersport sewer rules are not a sale requirement, but the Borough can lien

Coudersport Borough Code Chapter 341, Article I, adopted November 19, 1968 by Ordinance No. 352, contains no inspection, certificate, or filing that is triggered by a sale or transfer; its duties run with ownership, which is why they belong in due diligence. Every owner whose property abuts a public sanitary or combined sewer must connect at the owner's cost (section 341-1). Section 341-5 makes it unlawful to connect a roof drain to the sewer or to let storm water, foundation drain water, spring water, or surface water enter it. If a structure is found using another disposal method, the Borough gives written notice to connect within 45 days (section 341-3), and under section 341-8 the Borough may do the work itself and collect the cost plus 10 percent, or file a municipal claim or lien against the premises. Ask the seller of an older Coudersport home whether downspouts or a foundation drain tie into the sewer, and have title search for municipal claims. Borough ordinances are published on eCode360, and the Borough office is 814-274-9776.

Pricing

Transaction coordination in Pennsylvania is billed per file, not as a monthly retainer. Contract to close is $400 per transaction, and the full rate card including dual agency, transaction licensee, unrepresented party (FSBO or URB), and listing management is published on our pricing page. No fixed overhead, no minimum volume.

Contract to close$400per transaction, billed per file

Listing management$150per listing, from the published rate card

Retainer$0no fixed overhead, no minimum volume

Where these figures come from

The county-level figures on this page come from the official sources listed below. Municipal fees and deadlines come from each municipality's own published schedules and ordinances, which are revised more often than they are archived. We publish what we could verify and leave out what we could not. Fees and ordinances change; if you are relying on a figure here for a live file, confirm it with the issuing office, and tell us if you find a discrepancy so we can correct the page.

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FAQ

Potter County questions.

Do you provide transaction coordination in Potter County, PA?

Yes. Precision Leverage Solutions works exclusively with Keller Williams agents and coordinates transactions throughout Potter County and the rest of Pennsylvania, from the ratified contract through settlement. We also serve KW agents in New Jersey and Delaware. Pricing is per file with no retainer.

What is the realty transfer tax in Potter County?

How much does it cost to record a deed in Potter County?

$74.75 for a deed, on the 2026 fee schedule (revised February 2026), through the Potter County Register of Wills and Recorder of Deeds. This is the current schedule; it prints a revision date rather than an effective date. A mortgage is also $74.75, a satisfaction piece, mortgage release, mortgage assignment, land contract, or right of way is $59.75, and a preferential assessment filing is $18.50. Deeds and mortgages add $0.50 for each parcel over one, $0.50 for each name over four, and $2.00 for each page over four. E-recording runs through CSC, Simplifile, and Indecomm, and records are available remotely through Landex. Every mailed request needs a self-addressed stamped envelope large enough for the documents, and every check must show the account holder's address. The office also offers a free record and fraud alert that emails or texts an owner when a document is filed against a name or tax parcel ID.

How much does a transaction coordinator cost in Potter County?

Contract-to-close coordination is $400 per transaction in Pennsylvania. Dual agency, transaction licensee service, unrepresented party coordination (FSBO or URB), multi-unit transactions, and listing management are each priced separately and published in full on our pricing page. There are no monthly fees, retainers, or minimum volume requirements.

What does the Potter County Recorder require on a deed in Hector or Allegany Township?

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