Keller Williams exclusive
A transaction coordinator built for Keller Williams agents.
Precision Leverage Solutions works with Keller Williams agents and no one else. Files are built and closed inside KW Command, checklists are written against KW compliance, and coordinators know the market center workflow because it is the only one they run. Pennsylvania, New Jersey, and Delaware. Billed per file, no retainer, no minimum volume.
Why exclusive is the point, not a limitation
Most coordination companies take files from any brokerage. That sounds like an advantage until you watch what it costs: a coordinator juggling four transaction management systems, four compliance standards, and four sets of brokerage-specific forms is slower on every one of them, and the errors cluster at the seams. We picked one and went deep. Our coordinators work natively in Command. They know what your market center's compliance reviewer looks for. They are not learning your system on your deal.
The practical version: you do not have to explain how KW works, and we do not have to ask.
What a KW transaction coordinator actually does
This is the honest scope, written from the work rather than from a job posting template.
- File and checklist setup in Command. The opportunity, the compliance checklist, and the document structure, built the day the contract is ratified rather than the week before settlement.
- Every date, tracked. Inspection and resolution deadlines, mortgage application and commitment, appraisal, title, HOA or condo documents, walkthrough, settlement. Tracked forward, with reminders that go out before a date is at risk rather than after it has passed.
- Document routing and chasing. Sending for signature is the easy part. Following up on what has not come back, and knowing which of the four parties is actually the holdup, is the job.
- Coordination with everyone outside the deal. Lender, title or the attorney, the co-op agent, inspectors, contractors on repair addenda. One person holding the thread instead of four people each holding a piece of it.
- Compliance, closed. The file clears before settlement, not in a scramble afterwards, and it clears inside Command where your market center expects to find it.
- Status communication. Updates to you, and where you want it, to your client, on a rhythm, so that nobody has to call and ask where things stand.
- The county and municipal layer. Recording office requirements, transfer tax allocation, and the municipal point-of-sale steps that differ from one township to the next. We keep a public reference for the fees and taxes and a page for each county we work in.
What it is not: it is not sales, it is not negotiating on your behalf, and it is not legal or tax advice. A coordinator gives you back the hours, not the decisions.
What we do not do
We do not generate leads. Agents ask, and the honest answer is that it is a different business with different skills, so we refer that work to Casventa rather than doing it badly. We also do not take agents from other brokerages, including agents who are in the process of moving to KW but have not moved yet.
Where we work
Pennsylvania, New Jersey, and Delaware. Maryland is not a service area yet; coverage is planned for 2027 and there is a waitlist on the pricing page if you write there. Within those three states we publish a page for each county we coordinate in, covering the recording office, the transfer tax split, and the municipal steps that hold up closings. Start with Pennsylvania, New Jersey, or Delaware.
Dual agency and transaction licensee files
Both sides of a deal in one office means more documentation and a different consent standard in every state, and we price and staff those files differently as a result. The mechanics, with citations, are in our dual agency guide for PA, NJ and DE.
What it costs
Per file, not per month. Contract to close is $400 per transaction in Pennsylvania and $450 in New Jersey and Delaware. Dual agency is $800 and transaction licensee service is $550 in Pennsylvania. Compliance-only review inside KW Command is $125 per side per transaction. Listing management is $150 per listing in Pennsylvania and $175 in New Jersey and Delaware. There are no monthly fees, no retainers, and no minimum volume, so a slow month costs you nothing. The full rate card is published, state by state.
If you are looking for the role rather than the service
The scope above is also a fair description of the job. We hire transaction coordinators, and openings are posted on our careers page.
Keep reading
Related guides and services.
FAQ
KW questions.
What does a Keller Williams transaction coordinator do?
A KW transaction coordinator takes a ratified contract and runs it to settlement inside KW Command. Day to day that means building the file and the compliance checklist, entering and tracking every contractual date (inspection, mortgage commitment, appraisal, title, walkthrough, settlement), routing documents for signature and chasing the ones that come back unsigned, ordering and following up on inspections and repairs paperwork, keeping lender, title, attorney, and the co-op agent moving in the same direction, confirming the file clears compliance before it closes, and sending the status updates that stop clients and agents from calling to ask. It is not sales, it is not negotiation, and it is not advice. It is the operational half of the transaction.
Can I hire Precision Leverage Solutions if I am not with Keller Williams?
No. PLS works exclusively with Keller Williams agents and market centers. That is a deliberate choice rather than a preference: our coordinators work natively in KW Command, our checklists are built against KW compliance, and staying inside one system is what lets us move quickly instead of relearning a different brokerage's requirements on every file.
Is PLS part of Keller Williams?
No. Precision Leverage Solutions is an independent company, T&K Solutions, LLC, doing business as Precision Leverage Solutions. We are not owned by, operated by, or an official service of Keller Williams Realty. We are an outside vendor that works exclusively with KW agents. Whether your market center also offers coordination in-house varies from office to office, and that is a question for your team leader.
How does a KW transaction coordinator work inside Command?
The file lives in Command, not in a parallel system we keep on our side. We build the opportunity and the checklist there, attach documents there, and close compliance there, so your market center's compliance review sees a complete file in the place it expects to find it and you are not reconciling two sets of records at the end.
How much does a Keller Williams transaction coordinator cost?
Contract to close is $400 per transaction in Pennsylvania and $450 in New Jersey and Delaware, billed per file with no monthly fee, no retainer, and no minimum volume. Dual agency is $800 and transaction licensee service is $550 in Pennsylvania. If you only want the compliance side, KW Command compliance-only review is $125 per side per transaction. The full rate card is published on our pricing page.
I am looking for a transaction coordinator job description, not a vendor.
The first answer on this page is the honest version of one, written from the work rather than from a template. If you are hiring, that is the scope to write against. If you are looking for the role yourself, we post openings on our careers page.
Ready when you are
Built for KW.
Nothing else.
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